About the role

The Project Manager Assistant provides administrative, operational, and financial support to project managers throughout the project lifecycle. Key tasks include coordinating schedules, maintaining project documentation, and assisting with budgeting and invoicing processes.

What they look for

Project coordination Project accounting Financial tracking Administrative support Proposal assembly Contract coordination Budgeting Forecasting Invoicing MS Office Communication Organization Project management tools Documentation management

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess at least two years of experience in project administration or accounting. Proficiency in MS Office and strong organizational skills are required for this role.

Benefits

401(k) with company match Health insurance HSA option Vision insurance Dental insurance Life insurance Flexible schedule Paid time off Referral program Tuition reimbursement Catalytic coaching

Full description

Project Manager Assistant

Department: Corporate/Administrative

Employment Type: Full Time

Location: Cleveland, OH

Reporting To: Brandon Costantino

Compensation: $50,000 - $80,000 / year

Description

The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions.

Due to MSG's continued growth, a new opening is available for a Project Manager Assistant (PMA) to assist with our projects in Shaker Heights, OH!

The PMA will support our Project Managers with administrative, operational, and project accounting tasks that keep complex civil engineering projects moving forward. This role is ideal for someone who enjoys working behind the scenes to support professional services teams through strong organization, financial tracking, and proactive communication.

Key Responsibilities

As a PMA, you’ll provide critical administrative, operational, and financial support to Project Managers throughout the project lifecycle.

Project Coordination & Communication

Coordinate schedules, meetings, and day-to-day project communications

Serve as a central point of contact for project teams, clients, and internal stakeholders

Track deadlines, deliverables, and milestones to support on-time project execution

Administrative & Documentation Support

Maintain accurate project documentation, files, and records

Assist with proposal assembly, contract coordination, and project correspondence

Support compliance requirements and audit preparation as needed

Operational Support

Assist Project Managers with internal coordination and workflow organization

Help monitor project progress and keep teams aligned on priorities

Collaborate with multidisciplinary civil engineering project teams

Financial & Invoicing Support

Assist with project budgeting, forecasting, and financial tracking

Track project costs, allocations, and changes throughout the project lifecycle

Support Project Managers during the invoicing cycle by reviewing draft invoices, coordinating revisions, and preparing invoices for final billing

Skills, Knowledge and Expertise

Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field

2+ years of relevant experience in project administration, project accounting, or project coordination

Experience supporting professional services or consulting projects preferred

AEC industry experience highly preferred

Proficiency with project management tools, spreadsheets, and MS Office applications

The ability to manage multiple deadlines with accuracy and attention to detail

A team-oriented, service-focused approach to supporting Project Managers

Excellent written and verbal communication skills

Benefits

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.

Included benefits are as follows:

401(k) w/ company match

Health insurance w/ HSA option, Vision, Dental, Life

Flexible schedule

Paid time off

Referral program

Tuition reimbursement

• Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!

It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.

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