Privacy Policy

Who we are

JobCubby ("JobCubby", "we", "us") is a job-application tracker that helps you organise and run your job search. This policy explains what personal data we collect, why we collect it, how we use and share it, and the choices you have. If you have any questions, email support@jobcubby.com.

Information we collect

Information you provide

• Account details — your email address. If you sign up with Google, we receive your email and basic profile information from Google (see Google user data).
• Your job-search content — the applications you track (company, role, status, dates, salary, posting links), notes, interviews, your profile (headline, summary, skills, work history, education), and any résumé files you upload.
• Job postings you save with the browser extension — the text and address of a page, sent only when you click the extension's button on it (see Browser extension).

Information collected automatically

• Essential cookies and similar technologies that keep you signed in and remember basic preferences (see Cookies).
• Technical data such as IP address and browser type, recorded in server logs for security, debugging, and reliability.

Payment information

Paid plans are handled by our third-party merchant of record, which processes your payment details on its own systems; we do not store full card numbers.

How we use your information

• To provide and operate JobCubby — tracking applications, generating documents, and scheduling interviews.
• To authenticate you and keep your account secure.
• To generate the AI materials you request (see AI processing).
• To send essential service messages, such as sign-in links and notifications you enable.
• To maintain, debug, and improve the service.
• To process payments and manage subscriptions.

We do not sell your personal data, and we do not use it for advertising or cross-site tracking.

AI processing

When you use an AI tool (such as cover letter, résumé tailoring, or interview prep), the relevant content — the application, your profile, and any résumé you select — is sent to our AI provider, Anthropic, to generate the result. Anthropic acts as our processor: it returns the output and does not use your content to train its models. AI output can be inaccurate or incomplete — always review it before relying on it.

Google user data

JobCubby offers three optional Google connections. For each one, we request only the permission the feature needs:

• Sign in with Google — we receive your email address and basic profile information, used to create and authenticate your account.
• Google Calendar (optional) — if you connect it, we use the calendar-events permission only to add and update events in your calendar for the interviews you schedule in JobCubby. We do not read, store, or analyse your other calendar data.
• Gmail (optional) — if you connect it, we use the send-only permission to send the follow-up emails you write and approve from your own address. This permission does not allow us to read your inbox, and we never do.

To keep these connections working, we store the tokens Google issues to us, encrypted at rest. We use Google user data only to provide the features described above. We do not sell it, use it for advertising, transfer it to third parties, use it to train AI or machine-learning models (including generalised AI models), or allow humans to read it, except with your explicit permission, where necessary for security, or where required by law.

You can disconnect Google Calendar or Gmail at any time in Settings → Account, which deletes the stored tokens immediately; deleting your account removes them as well. You can also revoke JobCubby's access from your Google Account security settings.

JobCubby's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Browser extension

The JobCubby browser extension saves the job posting you are looking at into your tracker. It is optional, and it does nothing at all until you click its button in the toolbar.

• What it reads — when you click the button, and only then, the extension reads the text of that one tab, along with any structured job-posting data the page publishes for search engines. It has no access to your other tabs, and no access to that tab either until the click.
• What it sends — that text and the page's address go to JobCubby over HTTPS, where they are turned into an application in your account. As with the AI tools in the app, the text is sent to Anthropic to pull out the fields (company, role, location, salary, description) — see AI processing. The saved application is yours, and you can edit or delete it like any other.
• What it stores on your device — the session tokens that keep you signed in, held in the browser's extension storage. Page content is never kept there.
• Signing in — with your email and password, or, in Chrome, with Google through the browser's own sign-in broker, so the extension never sees your Google password (see Google user data).

The extension does not read your browsing history, monitor the sites you visit, run in the background, or contain advertising or analytics code. The only server it contacts is JobCubby's. Uninstalling it deletes the stored tokens; anything you already saved stays in your account until you delete it.

How we share information

We share personal data only as needed to run JobCubby:

• Service providers (processors) — Anthropic (AI), Google (sign-in and the optional Calendar and Gmail integrations — see Google user data), our payment provider, and our hosting and email providers.
• Apps you authorise — if you grant a third-party AI client access through our developer/MCP integration, it can read the data you approve on the consent screen. You can revoke that access at any time.
• Public sharing — if you enable a public progress link, the information you choose to include becomes viewable by anyone with the link. You can anonymise it, hide salary, or disable it entirely.
• Legal reasons — when required by law, or to protect the rights, safety, and integrity of JobCubby and its users.

Cookies and similar technologies

JobCubby uses only essential cookies:

• a session cookie that keeps you signed in,
• an optional "remember me" cookie (valid for up to 14 days) if you choose to stay logged in,
• a short-lived cookie used to show one-off status messages.

Your theme preference (light or dark) is stored in your browser's local storage, not in a cookie. On the billing page, our payment provider may set cookies needed to process checkout securely. We do not use advertising or cross-site tracking cookies.

Because these cookies are strictly necessary to provide the service, the site relies on them without an opt-in. You can still clear cookies in your browser, but you may be signed out as a result.

Data retention

We keep your data while your account is active. You can delete individual items at any time, and you can ask us to delete your account and the data associated with it (see Your rights). We may retain limited records where needed for legal, security, or accounting reasons.

Your rights

Depending on where you live — for example, the EEA and UK under the GDPR, or California under the CCPA/CPRA — you may have the right to access, correct, export, or delete your personal data, and to object to or restrict certain processing. You can edit most of your data directly in the app, or email support@jobcubby.com to exercise any of these rights. We will not discriminate against you for doing so.

Security

We use industry-standard measures, including encryption in transit and access controls, to protect your data. No system is perfectly secure, but we work to keep your information safe and to notify you of material incidents where required by law.

International transfers

JobCubby and its service providers may process your data in countries other than your own. Where required, we rely on appropriate safeguards for these transfers.

Children

JobCubby is not intended for anyone under 16, and we do not knowingly collect personal data from children.

Changes to this policy

We may update this policy from time to time. We will revise the "last updated" date above and, for material changes, give notice within the app.

Contact

Questions about privacy or this policy? Email support@jobcubby.com. See also our Terms of Service.