Privacy Policy

Who we are

JobCubby ("JobCubby", "we", "us") is a job-application tracker that helps you organise and run your job search. This policy explains what personal data we collect, why we collect it, how we use and share it, and the choices you have. If you have any questions, email support@jobcubby.com.

Information we collect

Information you provide

• Account details — your email address. If you sign up with Google, we receive your email and basic profile information from Google.
• Your job-search content — the applications you track (company, role, status, dates, salary, posting links), notes, interviews, your profile (headline, summary, skills, work history, education), and any résumé files you upload.

Information collected automatically

• Essential cookies and similar technologies that keep you signed in and remember basic preferences (see Cookies).
• Technical data such as IP address and browser type, recorded in server logs for security, debugging, and reliability.

Payment information

Paid plans are handled by Paddle, our merchant of record. Paddle processes your payment details on its own systems; we do not store full card numbers.

How we use your information

• To provide and operate JobCubby — tracking applications, generating documents, and scheduling interviews.
• To authenticate you and keep your account secure.
• To generate the AI materials you request (see AI processing).
• To send essential service messages, such as sign-in links and notifications you enable.
• To maintain, debug, and improve the service.
• To process payments and manage subscriptions.

We do not sell your personal data, and we do not use it for advertising or cross-site tracking.

AI processing

When you use an AI tool (such as cover letter, résumé tailoring, or interview prep), the relevant content — the application, your profile, and any résumé you select — is sent to our AI provider, Anthropic, to generate the result. Anthropic acts as our processor: it returns the output and does not use your content to train its models. AI output can be inaccurate or incomplete — always review it before relying on it.

How we share information

We share personal data only as needed to run JobCubby:

• Service providers (processors) — Anthropic (AI), Google (sign-in), Paddle (payments), and our hosting and email providers.
• Apps you authorise — if you grant a third-party AI client access through our developer/MCP integration, it can read the data you approve on the consent screen. You can revoke that access at any time.
• Public sharing — if you enable a public progress link, the information you choose to include becomes viewable by anyone with the link. You can anonymise it, hide salary, or disable it entirely.
• Legal reasons — when required by law, or to protect the rights, safety, and integrity of JobCubby and its users.

Cookies and similar technologies

JobCubby uses only essential cookies:

• a session cookie that keeps you signed in,
• an optional "remember me" cookie (valid for up to 14 days) if you choose to stay logged in,
• a short-lived cookie used to show one-off status messages.

Your theme preference (light or dark) is stored in your browser's local storage, not in a cookie. On the billing page, our payment provider Paddle may set cookies needed to process checkout securely. We do not use advertising or cross-site tracking cookies.

Because these cookies are strictly necessary to provide the service, the site relies on them without an opt-in. You can still clear cookies in your browser, but you may be signed out as a result.

Data retention

We keep your data while your account is active. You can delete individual items at any time, and you can ask us to delete your account and the data associated with it (see Your rights). We may retain limited records where needed for legal, security, or accounting reasons.

Your rights

Depending on where you live — for example, the EEA and UK under the GDPR, or California under the CCPA/CPRA — you may have the right to access, correct, export, or delete your personal data, and to object to or restrict certain processing. You can edit most of your data directly in the app, or email support@jobcubby.com to exercise any of these rights. We will not discriminate against you for doing so.

Security

We use industry-standard measures, including encryption in transit and access controls, to protect your data. No system is perfectly secure, but we work to keep your information safe and to notify you of material incidents where required by law.

International transfers

JobCubby and its service providers may process your data in countries other than your own. Where required, we rely on appropriate safeguards for these transfers.

Children

JobCubby is not intended for anyone under 16, and we do not knowingly collect personal data from children.

Changes to this policy

We may update this policy from time to time. We will revise the "last updated" date above and, for material changes, give notice within the app.

Contact

Questions about privacy or this policy? Email support@jobcubby.com. See also our Terms of Service.