About the role

The Advancement Database Administrator manages the donor database, oversees donor records, and ensures accurate gift processing and financial reporting. They also collaborate with cross-functional teams to implement data-driven strategies and maintain compliance with charitable regulations.

What they look for

Database management Donor management Data integrity Fundraising principles Reporting Financial reconciliation CRM software Data analysis Gift processing Tax receipting Compliance Project management Communication Organizational skills Time management Microsoft suite

Requirements

Candidates must possess a bachelor's degree or equivalent experience in database administration or a related field, along with at least two years of experience in database management. Proficiency in donor database software and strong analytical and communication skills are essential for this role.

Full description

Position Available: Advancement Database Administrator

Location: Rundle Schools, Business Office

Start date: September 01, 2026

Posting: Internal

Capacity: Full-Time Permanent

Calendar: Business Office Calendar

Application closing date: August 16, 2026

Position

The Advancement Database Administrator is responsible for the management and delivery of Rundle’s donor database and associated processes, along with the coordination and oversight of donor records, donor services, and donor management.

This role fosters the growth of best practices in data management, and associated communication and solicitation strategies; allowing us to develop and sustain a long-term giving program for Rundle.

Duties and Responsibilities

In collaboration with the Director of Advancement and the Advancement team, the Advancement Database Administrator will:

Assess the current database environment, recommend improvements, and implement best practices.

Provide database management support in all aspects of Advancement including data entry/import following data integrity guidelines, segmentation, and analysis,

Ongoing management and optimizing of the fundraising database.

Prepare regular reporting of progress results compared to targets and budget projections.

Work in close collaboration with and provide regular reports to the Finance department as it relates to gift processing, receipting, financial reporting, reconciliation and audit requirements.

Collaborate with cross-functional teams to meet database needs and provide data-driven solutions.

Export, interpret and analyze reporting data.

Communicate with donors and third parties on issues regarding gift processing and receipting.

Process all gifts and issue tax receipts (where appropriate) in accordance with CRA and Rundle Policies.

Protect Rundle’s charitable status by identifying compliance issues, keeping abreast of legislation and creating policies and procedures.

Support users with using the CRM to optimize efficiency and communication with donors.

Manage database-related projects, including migrations, upgrades, and system integrations.

Maintain documentation of database processes, configurations, and best practices.

Management of and frontline communication for all forms of donations and pledges.

Other related duties as assigned.

Qualifications

Education:

Bachelor’s degree in business, database administration, non-profit management, information technology or other related field or,

Database Administrator diploma/certificate.

An equivalent combination of education and experience will be considered.

CFRE designation is considered an asset.

Experience:

Minimum two years experience in database management and/or advancement services.

Experience working with Keela, Blackbaud Raiser's Edge NXT database or a similar donor database.

Proven ability to assess and improve database environments, focusing on proactive management.

Strong communication skills to guide team members and liaise with stakeholders.

Experience with record keeping in compliance with legislation.

Knowledge and Skills:

Strong organizational and time-management skills, attention to detail and accuracy.

Ability to multitask, prioritize, work under pressure and meet deadlines.

Knowledge of fundraising principles and practices.

High professional and ethical standards for handling confidential information.

Strategic and analytical thinking.

Proficiency in Google and Microsoft suite.

Ability to work occasional evenings and weekends to support the efforts of the Advancement team.

How to Apply

All qualified candidates are encouraged to apply and express their interest in confidence through our Talent Community on ADP. We appreciate all applications, however only those candidates selected for an interview will be contacted.

Rundle adheres to the Employment Equity Act. Please contact the Rundle Business Office at 403-291-3866 for further details or if you require any information in an alternate format.