Project Manager (Integrated Child Protection, Health and Child Poverty)

VACANCY ANNOUNCEMENT

ROLE PROFILE

TITLE: Project Manager (Integrated Child Protection, Health and Child Poverty) (FOR MYANMAR NATIONAL ONLY)

TEAM/PROGRAMME: Humanitarian

LOCATION: Yangon, Head Office

Number of Position: 1

GRADE: NAT-2

CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.

ROLE PURPOSE:

The post holder will provide leadership, programme management, and team management; ensuring timely and efficient implementation of the multi sectoral and integrated interventions in child protection, health and child poverty project.

The PM ensures that the project is implemented in line with agreed plans and quality standard. The PM ensures that the project has appropriate M&E plans that link to the programme wide MEAL system and that experience and learning from the delivery of projects contributes to advocacy work and informs ongoing project and programme design. The PM will lead coordination and liaison with partner organizations, key stakeholders in target areas as well as UN organizations. The PM will ensure building capacity of the project team and partner organizations in coordination with the Thematic Lead, Advisors and Senior Program Manager. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. The PM has the primary responsibility for periodic donor narrative and financial reports and also ensures that project reports are prepared to a high quality and submitted on time in line with SCI and donor compliance.

SCOPE OF ROLE:

Reports to: Senior Program Manager

Direct Reports: 1Project Coordinator, 1 MEAL Coordinator, 3 Project Officer

Budget Responsibility: Yes, budget oversight for the project

Financial Approval: Budget Allocation on General Funds up to 20,000 USD

External Representation: Interpersonal contact regular and varied in both oral and written. Negotiation and representation with senior level representatives including government level decision makers, donors, wider SC community

Travel: Occasional (up to 5 days every month)

KEY AREAS OF ACCOUNTABILITY :

Project Management:

• Overall responsible for the management and implementation and quality of integrated project activities and staff;

• Ensure the effective and efficient implementation of the integrated programme.

• Manage the integrated programme implementation, including financial management, to ensure timely delivery of programme activities (for example, phased budgets, procurement planning, monitoring against log frames, financial and budget management, performance management and partner support).

• Produce monthly data and regular narrative reports for different stakeholders as well as donor narrative reports of high quality (in collaboration with the Senior Programme Manager and the Thematic Lead and Advisors) in timely manner

• Prepare timely programme and donor reports on the project activities in compliance with internal Save the Children requirements and any relevant external donor requirements.

• Working closely with the Program Advisor support the development of high quality concept notes and proposals

• Coordinate with the supply chain team to put in place a phased procurement plan for all grants

• Working closely with the Monitoring & Evaluation team put in place a sector M & E plan, ensuring this links to reporting requirements, and capacity build technical field staff in carrying out the work.

• Coordination with government counterparts and other stakeholders including members Provide guidance and technical support to the teams involved in the process Ensure project staff safety and security, and ensure all Save the Children policies and principles are upheld.

Grant Management

• Primary budget-holding responsibility for the fund related to the project;

• Lead the discussion on the budget of the grant at the monthly Finance & Grant meetings in the office

• Maintain a close relationship with the Finance & Award team on this grant, and in particular when rephrase or revise budgets as required, and formally approve the budget change decisions.

• Monitor the project to ensure that it is managed in line with the agreed budget, and that transactions comply with Save the Children’s and the donor’s financial and compliance policies.

• Monitor and discuss budget variances with the relevant team members, and ensure that variance issues are corrected speedily and expenditures are in line with work plan.

• Develop timely solutions to project’s under and overspends in line with SC Member and donor requirements

• Check and approve the financial reports (produced by the Funding & Grants team).

• Ensure that partner receives sub grants in a timely manner by coordinating with Grant and Finance teams

Programme Quality

• Organize and support program learning with a focus on identifying best practices and lesson learns

• Contribute to building the capacity of the implementation team, including partner staff, enabling them to make informed decisions using M&E data to maximize positive and sustainable outcomes for children

• Maintain a strategic overview of child-focused civil society in Myanmar, and be aware of state-of-the-art technical approach in child rights-based approaches to development.

• Ensure to implement the project in line with project plans

• Ensure that the project teams (including partners) access adequate technical support to deliver high quality projects and support the establishment of innovative and collaborative working approaches to ensure continual learning and programme and operational improvement.

• Identify and support civil society partners, including: partner assessment/risk analysis, capacity building planning and technical support

Communication, representation and networking

• Primary contact point regarding this project for partner organizations and external stakeholders other than the donor

• Ensure high quality, accessible information about the project and its achievements is available for internal and external audiences (including current donors, Save the Children Members, potential funders, etc.)

• Representing SCI when required to the UN and other national and international agencies with regards to this project

• Maintaining good relationships with , UN agencies and NGOs involved in Education, Child protection, Child Poverty and Case management and actively participate in coordination meetings and working group meetings in the region

• Regular coordination with management staff of partner organization through collaboration

Child Safeguarding Responsibilities

• Develop and pilot practical day-to-day approaches to increase awareness, commitment and interest in child safeguarding amongst staff members.

Human resources management:

• Manage and support the team under his/her responsibility and assess the performance of personnel

• Identify learning and training opportunities for Save the Children staff and partners and work as a mentor and role model for less experienced staff,

• Act as a mentor and coach for all national staff

Representation & Advocacy & Organisational Learning:

• Ensure that Save the Children's work is coordinated with efforts of other agencies and Government, and take a leadership role within Education Cluster where SCI is the co-lead in both Rakhine and Yangon, ensuring the specific needs of children are being addressed

• Take steps to document lessons learned from the emergency education programme, for wider dissemination.

• Identify opportunities and material to contribute to emergency education communications and media work

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

• Always acts in the best interests of children

QUALIFICATIONS

• Bachelor’s degree, and preferably post-graduate university degree, ideally in a subject related to management OR humanitarian studies

• At least six years (6) management experience of emergency programs, preferably in these thematic areas.

EXPERIENCE AND SKILLS

• Proven experience in effective programme planning and implementation, monitoring and evaluation, project development and report writing;

• At least 3 years demonstrated experience managing Humanitiarian programmes including programme coordination, implementing projects within donor constraints, on time, within scope and within budget

• Experience and demonstrated strong knowledge of working in partnership with INGOs/LNGOs and effective financial and budgetary control and managing grants.

• Experience of managing and developing a team, and the ability to lead, motivate and develop others.

• Ability to analyze information critically, evaluate options and to think and plan strategically.

• Demonstrated skills, experience, and knowledge of: community development; working with children and on children’s issues; and working in partnership with other organizations.

• An in-depth understanding of national and international development issues, ideally related to the education, child protection and child rights governance thematic area.

• Strong ability to work in a participatory way, strong facilitation skills and strong ability for true and empowering delegation.

• Excellent interpersonal, communication and presentation skills.

• Fluency in written and spoken English is required; fluency in any relevant local languages is considered an asset.

• Commitment to and understanding of Save the Children’s aims, values and principles.

• Ability and willingness to travel domestically and internationally as assigned

• A commitment to children’s rights, children’s participation and non-discrimination

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Child Safeguarding and Counter Fraud responsibilities

1. Take all necessary and appropriate steps to prevent abuse, exploitation, neglect, harm and modern slavery within their areas of responsibility, and in the way they conduct themselves, report and respond to all incidents and concerns whether online or in person, and comply with the Safeguarding Policy and Procedure.

2. Implement Safe Programming practices including safety by design, fully resourced activities and contextualised risk assessments from programme design stage. Practical steps are taken to mitigate those risks and regularly review them throughout the project cycle.

3. Implement Safe Programming practices including safety by design, fully resourced activities and contextualised risk assessments from programme design stage. Practical steps are taken to mitigate those risks and regularly review them throughout the project cycle

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:

• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.

• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.

• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.

• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.

• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring

• Their staff are doing the above.

• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.