Supplier Quality / QA Coordinator

Overview

Supplier Quality / QA Coordinator

About Fairweather

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

Why You Should Work for Us

• Competitive compensation and benefits package
• Supportive and collaborative work culture
• Opportunities for professional development and career growth
• Commitment to employee safety and well-being

Total Rewards & Benefits

• Medical Coverage: Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision
• Retirement Plan: 401(k) up to 4% company match.
• Insurance: Short-term and long-term disability, life insurance, and voluntary supplemental coverage
• Employee Assistance Program (EAP): Free counseling and support services
• Paid Holidays: Observance of major federal holidays
• Flexible Spending Accounts: Health and dependent care options

Position Overview

The Supplier Quality / QA Coordinator will support the Project Quality Manager in managing procurement quality, supplier quality surveillance, vendor documentation, MRB closeout, audits, NCRs, and quality assurance activities for Santos.

The role is primarily Anchorage based, with periodic travel to the North Slope as required to support site Quality, construction, commissioning, turnover, and documentation closeout.

The position is intended to strengthen the Project’s procurement QA control process by ensuring Quality is involved early in the procurement cycle, before Purchase Orders are issued, and by ensuring supplier quality requirements are properly carried through fabrication, inspection, documentation, receipt, installation, and turnover.

The role will interface closely with Quality, Procurement, Supply Chain, Engineering, Construction, Commissioning, Operations, Vendors, EPC/Engineering Contractors, Inspection Agencies, Document Control, and PIMS/CMS teams.

Key Responsibilities

• Procurement QA Control

• Review Purchase Requisitions, Material Requisitions, technical requisitions, and procurement packages to determine Quality requirements before PO issuance.
• Provide Quality input to Purchase Orders to ensure applicable inspection, testing, certification, documentation, and surveillance requirements are included.
• Support implementation of procurement QA gates, including:
• PR/MR Quality screening.
• Supplier Quality Surveillance requirement review.
• PO Quality requirement confirmation.
• Vendor documentation review.
• Inspection release verification.
• MRB/documentation closeout.

• Coordinate with Procurement and Supply Chain to ensure Quality review is completed early and consistently.
• Review procurement packages issued by Company teams and engineering/EPC contractors where applicable.
• Support bid clarification and technical evaluation from a Quality perspective.
• Identify critical or high-risk purchases requiring increased surveillance, inspection, audit, or Engineering review.
• Escalate procurement packages where Quality requirements are missing, incomplete, or inconsistent.

• Supplier Quality Surveillance / SQS

• Prepare, coordinate, and track Supplier Quality Surveillance requirements.
• Ensure inspection hold points, witness points, review points, acceptance criteria, and documentation requirements are clearly defined.
• Coordinate third-party inspection agencies and vendor inspection activities.
• Track inspection schedules against procurement and fabrication milestones.
• Review inspection reports, surveillance findings, and supplier corrective actions.
• Monitor inspector performance and supplier quality reporting.
• Support FATs, testing activities, and release inspections where required.
• Ensure unresolved Quality issues are closed or formally dispositioned before shipment.

• Vendor Documentation and MRB Closeout

• Review vendor quality documentation, including:
• Quality Plans.
• Inspection and Test Plans.
• Welding procedures and qualifications.
• NDE procedures and reports.
• Coating and testing records.
• Material certificates / MTRs.
• Certificates of Conformance.
• FAT reports.
• Inspection release notes.
• Manufacturing Record Books / Material Record Books.

• Verify material traceability and compliance with PO, specification, and code requirements.
• Maintain MRB status trackers and drive overdue documentation to closure.
• Coordinate with vendors, Procurement, Engineering, Document Control, and Site Quality to resolve documentation gaps.
• Ensure MRBs are complete and acceptable for construction, commissioning, turnover, and final project closeout.

• PIMS / Completion Documentation Support

• Review Quality-related documentation in PIMS Completion Management System.
• Verify that supplier records, MRBs, ITRs, punch records, NCRs, concessions, inspection reports, and closeout documents are properly uploaded and linked.
• Attend PIMS/CMS meetings as required.
• Support reconciliation between vendor documentation, field records, construction records, and PIMS turnover packages.
• Identify missing or incomplete Quality records affecting mechanical completion, commissioning, handover, or Operations acceptance.
• Support documentation closeout and readiness reviews.

• NCR, Deficiency, and Concession Management

• Coordinate supplier and procurement-related NCRs.
• Review NCRs for proper description, disposition, root cause, corrective action, and closure evidence.
• Track NCRs and deficiencies through closure.
• Ensure concessions, deviations, and waivers are properly documented and approved.
• Identify recurring supplier or procurement quality issues.
• Support root cause analysis and corrective action follow-up.
• Escalate significant or overdue Quality issues to the Project Quality Manager.

• AVL, Supplier Qualification, and Vendor Performance

• Support maintenance and improvement of the Approved Vendor List.
• Review supplier qualification documentation from a Quality perspective.
• Support supplier capability assessments and pre-award Quality reviews.
• Monitor supplier performance, including documentation quality, NCRs, inspection findings, responsiveness, and recurring issues.
• Recommend increased surveillance, audit, restriction, or management review for poor-performing suppliers.
• Support supplier lessons learned and continuous improvement.

• Audits and Assurance Activities

• Participate in supplier, contractor, procurement, and project Quality audits.
• Support audits of critical material suppliers, fabrication shops, EPC/engineering contractors, inspection agencies, and project functions.
• Prepare audit checklists and review objective evidence.
• Document audit findings, observations, and improvement actions.
• Track audit actions to closure.
• Support targeted assurance reviews based on project risk, recurring issues, or management direction.
• Assist with continuous improvement initiatives related to procurement QA control, SQS implementation, MRB closeout, and documentation quality.

• Procedure, Specification, and ITP Review

• Review supplier, contractor, and project procedures as assigned.
• Review ITPs, inspection procedures, welding/NDE procedures, coating procedures, test procedures, preservation procedures, and turnover documentation requirements.
• Verify alignment with project specifications, codes, standards, PO requirements, and Quality Management System requirements.
• Identify inconsistencies between procedures, drawings, specifications, vendor documents, and procurement requirements.
• Coordinate Engineering or SME input where technical review is required.

• North Slope Support

• Travel to the North Slope when required to support site Quality and assurance activities.
• Support Site QA with supplier-related field issues, documentation gaps, NCRs, material traceability, inspection records, and turnover readiness.
• Verify field conditions against supplier documentation, MRBs, drawings, and PIMS records.
• Assist with construction, commissioning, start-up, and Operations readiness Quality support.
• Support urgent Quality investigations affecting schedule, safety, commissioning, or handover.

• Reporting and Quality Metrics

• Maintain procurement QA, SQS, inspection, NCR, audit, MRB, and documentation trackers.
• Provide regular updates to the Project Quality Manager on:
• Procurement packages reviewed.
• SQS status.
• Vendor inspection status.
• MRB progress.
• NCR status and aging.
• Audit findings and closure.
• Supplier performance.
• PIMS/documentation gaps.
• High-risk procurement or vendor issues.

• Highlight risks early and recommend actions for prevention or recovery.

Qualifications and Experience

• Engineering, technical, Quality, or construction-related background preferred.
• Minimum 7 years of QA/QC or Quality Assurance experience in oil and gas, energy, petrochemical, pipeline, construction, fabrication, or major capital projects.
• Strong experience with procurement quality, supplier quality surveillance, vendor inspection, and MRB documentation.
• Experience reviewing POs, ITPs, Quality Plans, MTRs, NCRs, inspection reports, and vendor documentation.
• Familiarity with ASME, API, ASTM, AWS, ISO 9001, NACE/AMPP, and applicable project specifications.
• Experience with audits, supplier qualification, and corrective action management.
• Experience with PIMS/Omega 365, SAP, SharePoint, document control systems, or similar platforms preferred.
• Certifications such as CWI, API, NDE, AMPP/NACE, ISO 9001 Auditor, or equivalent are desirable but not mandatory.

Key Competencies

• Strong ownership and follow-through.
• Good technical and documentation review skills.
• Ability to identify Quality risks early.
• Strong coordination skills across Procurement, Engineering, Vendors, Site, and Document Control.
• Ability to challenge non-compliance professionally.
• Strong audit and assurance mindset.
• Good reporting, tracking, and communication skills.
• Ability to drive NCRs, MRBs, audit actions, and supplier issues to closure.
• Willingness to support both office-based and field-based Quality activities.

WORKING ENVIRONMENT: The majority of work takes place in a professional office environment with a diverse group of individuals, each with distinct roles, personalities, and skills.

PHYSICAL DEMANDS: The work is mostly sedentary and may occasionally require walking, standing, bending, and carrying items weighing up to thirty pounds.

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather is a Doyon company. As such, it grants preference to qualified Doyon Shareholders first and, second, to qualified shareholders of other Alaska Native corporations that grant a similar preference, in all phases of employment and training, including, but not limited to, hiring, promotion, layoff, transfer, and training.

Fairweather is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.