Accounting - Project Accounting Manager

At Henderson, we're about more than just buildings We're about the people, experiences, and longevity of a building. We’re a company of problem-solvers and innovators known for our technical excellence and ability to provide come up with out-of-the-box solutions when it comes to design and construction. We love the process of bringing buildings to life – and keeping them in shape long after the doors open.

As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities.

It's What We Do

We provide total building system design and construction services across multiple high-growth markets throughout the country for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, and venue.

It's How We're Different

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We’ve always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential – both as professionals and individuals. Together, we provide dream up innovative solutions for our clients industry-wide problems, design and construct spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: https://youtu.be/AIt17t_uJ-A?si=oSMy5zQeUcb_faE3

Position Summary

The Project Accounting Manager is responsible for leading the day-to-day operations of the Project Accounting Team, ensuring accurate project setup, billing, assisting AR team with collections, as well as financial reporting. This role partners closely with Project Managers, Practice Directors, Finance and other cross-functional teams to provide financial guidance, improve processes, and support successful project execution. The Project Accounting Manager develops and mentors a team of Project Accountants while ensuring compliance with company policies and accounting standards, identifying opportunities to improve efficiency, accuracy, and overall client experience. This role plays a key leadership role in strengthening financial controls and providing timely financial insights that support strategic business decisions.

Essential Job Functions & Accountabilities

Client & Project Support

• Partner with billing coordinators and project managers to ensure a seamless, highly effective customer/client experience.

• Work with project managers to ensure timely receipt of subconsultant invoices and client payments.

• Track unbilled hours and maintain accurate hours by project

• Coordinate with accounts receivable regarding client accounts, collections and resolving any billing discrepancies that may arise.

• Prepare, review, and send invoices to clients in a timely and accurate manner.

Project Accounting & Financial Oversight

• Lead and manage the day-to-day operations of the project accounting team, driving process improvements, identifying and implementing best practices to meet diverse contract requirements to ensure operational efficiency.

• Analyze actual versus forecasted billing projections and provide insight to stakeholders.

• Create and distribute project accounting reports and financial analysis.

• Ensure revenue and work in progress are accurately recorded by month-end close.

• Resolve complex project accounting issues, taking ownership of escalated inquiries, and exercising sound judgement to ensure timely and effective project resolutions.

• Ensure revenue is appropriately recognized in compliance with company policies.

• Preparation of ad hoc reports and special projects as required.

Team Leadership & Development

• Supervise and provide guidance and coaching to team members, promoting growth and development.

• Assigns & prioritizes Project Accounting workload to team members.

• Foster a collaborative and high-performance work environment, supporting performance management and team development.

• Provide quality control review of project accounting work to ensure accuracy and consistency through controls and review standards

• Work with the Billing Coordinator Team Lead to promote a cohesive and collaborative function.

Policy Process & System Oversight

• In partnership with the Project Accounting Director, create, manage, update and enforce policies and procedures related to the project accounting function ensuring consistency and compliance with established billing policies and practices.

• Identify opportunities to streamline accounting processes and improve efficiency.

• Drive automation initiatives to reduce manual tasks and enhance accuracy.

• Assist with internal and external audits related to project financials and compliance.

• Participate in special projects and initiatives as required.

Core Competencies

Communication

• Keeps others well informed and prioritizes audiences, accuracy, and timeliness.

• Facilitates efficient, consistent workflow and exchange of information.

• Adjusts communication based on needs and make-up of audience.

Integrity

• Leads by example, challenges assumptions, and creates candid feedback loops.

• Aligns personal actions and words, extends and receives trust, and upholds commitments.

• Maintains the confidence of clients and colleagues, especially when handling sensitive information.

Quality Orientation

• Creates a sense of urgency to tackle problems and rewards responsiveness.

• Recognizes opportunity for improvement, creating and supporting processes and feedback to improve results.

• Holds others accountable for doing their best work.

Teamwork/Inclusion

• Promotes a culture of collaboration across roles and teams.

• Navigates difficult conversations with diplomacy and leverages cooperative efforts to resolve conflict.

• Confronts exclusionary behavior and participates productively in discussions of diverse, sensitive, societal topics.

Continuous Learning

• Pursues challenging assignments and new knowledge.

• Encourages experimentation when faced with new challenges.

• Examines mistakes, clarifies lessons learned, and applies them to future work.

Functional/Technical Expertise

• Leverages areas of expertise to contribute to team and company goals.

• Promotes an environment where people openly share their expertise, experiences, opinions, ideas, and perspectives.

• Maintains knowledge, skills, and abilities relevant to success throughout job functions.

Leadership

INSPIRES THE ORGANIZATION

• Personifies the values of the organization and champions organizational culture and vision, earnestly supporting and mobilizing decisions made by organizational leadership.

• Navigates ambiguity and change in a positive way, proactively seeking support from leadership when needed.

FOCUSES ON CLIENT EXPERIENCE

• Fosters positive client relationships and coaches others to do the same, striving for best-in-class service and internal and external client satisfaction.

• Anticipates and responds proactively to changes in client needs, priorities, and/or expectations, ensuring quality results.

DEVELOPS THE STRENGTHS OF OTHERS

• Demonstrates empathy and builds strong relationships with colleagues.

• Seeks and shares productive feedback with candor to help others grow, celebrating the effort, progress, and everyday wins of colleagues.

DRIVES ACCOUNTABILITY, QUALITY, AND INNOVATION

• Expects and drives high-quality results and welcomes innovative strategies, especially in times of change.

• Models financially responsible behaviors and coaches' others to be fiscally mindful as employee-owners.

Required Education, Experience, Licenses & Technical Competencies

• Bachelor’s degree in accounting, finance, or a related field required.

• Minimum of 8 years of progressive experience in project accounting required.

• Proficiency in accounting software and ERP systems (Del-Tek, SAP, Oracle, etc.) required

• Demonstrated ability to partner with cross-functional leadership to align efforts and meet organizational goals required

• Strong strategic thinking and analytical, problem-solving, and communication skills required

• Ability to manage multiple priorities in a complex environment required

• Proven leadership skills with experience in managing and developing teams preferred

• Must demonstrate proficiency in core competencies as described and characterized in this job description.

Physical & Other Requirements

• Other duties as assigned.

• Prolonged periods of sitting or standing at a desk and working on a computer.

• Ability to read, write and communicate in English.

Let's Talk Perks

We take care of our people. As a Henderson employee, you'll enjoy some pretty awesome perks. Trust us, your friends will all have work envy.

Culture

• Flexible Work Hours (Because we all need to balance work and life.)

• Casual Dress Code (Be yourself, please.)

• Paid Volunteer Time (We literally pay you to volunteer.)

• Paid Parental Leave (Because we know both parents deserve to be there for a new child.)

• Health and Wellness Initiatives (Get Fit and Stay Fit.)

• Receptive and Forward-Thinking Leadership (Our doors are always open.)

• Clear Career Path Options (We want you to excel.)

Benefits

• Industry-leading 401K match and profit sharing (When the company succeeds, we all share in that success.)

• Employee Stock Ownership Plan (Yes, our employees are the owners.)

• Paid Training for Professional Development (We’ll pay for the time you take getting better at what you do.)

• Performance Bonuses (When you do well, we reward you for your work.)

• Comprehensive and Extensive Insurance (We’ve got you covered.)

• Paid Term Life and Disability (We’ve got your family covered, too.)

• Health Savings Account & Flexible Spending Accounts (We'll help you take advantage of tax savings.)

• Paid Time Off and Sick Time off (Take a break. You deserve it!)

• Financial Wellness & Coaching Program (Financial security makes you a happier team member.)

More information can be found here - https://www.hendersonengineers.com/careers/.

Henderson Engineers, Inc. and Henderson Building Solutions are EEO Employers/Vet/Disabled and participate in the E-Verify program.

Applicants for positions with Henderson Engineers/Henderson Building Solutions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.

All offers will be contingent upon completion of the hiring process including verifications and background checks as required for employment.

To all recruitment agencies: Henderson does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Henderson without a prior written search agreement will be considered unsolicited and the property of Henderson. Please, no phone calls or emails.

NOTICE TO CANDIDATES: RECRUITMENT FRAUD ALERT

Henderson representatives conduct all email communications exclusively through a company email address that ends with @hendersonengineers.com, @hendersonbuilding.com. We extend offers of employment only after a comprehensive interview process and will never ask you for a payment of any sort nor offer one for any reason. Henderson will not ask any applicant to purchase equipment, nor offer to reimburse any applicant for expenses incurred prior to employment. We will not request personal information until a legitimate offer of employment has been extended. If you suspect a recruitment attempt is fraudulent, you should cease communications. All legitimate job opportunities are posted on our company website’s careers page.