Manager, IT Administration & Project Coordination, Wealth Management, IT
CLSA Hong Kong Island, Hong Kong, China
Financial Services · 1,001-5,000 employees
About the role
The role involves coordinating cross-functional IT projects and managing the end-to-end IT procurement cycle, including budget tracking and contract negotiations. You will also be responsible for overseeing vendor payments, identifying cost-saving opportunities, and preparing administrative reports.
What they look for
Requirements
Candidates must hold a bachelor's degree or higher and possess 5-10 years of relevant experience, preferably within the banking or finance sector. Strong skills in budget forecasting, vendor management, and proficiency in Microsoft Office are required, along with excellent communication abilities in English and Chinese.
Full description
Key Areas of Responsibilities
IT project coordination
- Assist cross-functional IT projects
- Ensure timely procurement/payment to support project schedules
- Collaborate with business, finance, IT and suppliers to align priorities
- Maintain procurement efficiency, cost savings
- Negotiate with and manage external suppliers.
Administration support
- Procurement & Supplier Management
- Execute IT procurement cycles (budget → requisition → Purchase Order issuance → payment settlement)
- Contract negotiation and assist with bidding
- Monitor contract renewal and auto-renewal risk 90 days and above prior to expiration).
- Track IT spending vs. budgets
- Payment Oversight, resolve discrepancies, and ensure timely payment.
- Identify cost savings opportunities and report discrepancies.
- Compose routine correspondence, reports and other documents
Requirements
- Bachelor or above.
- 5-10 years of relevant working experience preferably in banking/finance sector
- Proven track record managing IT budgets, vendor payments and contracts
- Experience in budget forecasting and cost analysis.
- Good organization and project planning skills and able to follow-up on assigned tasks within stipulated timelines for successful completion
- Strong negotiation, vendor communication and problem-solving abilities.
- Strong working knowledge and experience of Microsoft Office Suite
- Self motivated and team player, able to work independently under minimal supervision.
- Good command of spoken and written communications in English & Chinese (including Putonghua)
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