PMO& Project Documentation Engineer

PURPOSE OF THE JOB Ensure effective project control and accurate documentation management to support planning, tracking, compliance, and successful project delivery.

ORGANISATION Organization structure: Site within one organization structure

Reports directly to: PMO Manager

Other reporting to: RSY Project Director

Network & Links

Internal

• Project core team, System and Sub-system team

• Electronic Documentation Management System (EDMS) Key User

External

• EPC

• CJV

• O&M

MAIN RESPONSIBILITIES Key accountabilities: PMO

• Supporting the PMO Manager with coordinating the Weekly and Monthly Presentations and Reports

• Supporting the PMO Manager with accurate reporting – internal and external

Production of MOMs as an outcome of your meetings

• Collecting and organizing all the evidence for invoicing the payment milestones

• Supporting with the Workshops with all the interfaces in the project

• Coordinate meetings and manage governance issues across subsystems, partners, and customers

• Preparation of necessary KPI / Dashboard in coordination with the project team

• Support PMO Manager in allocated tasks

Doc Control

• Actively contribute to achieve all the documentation milestones on or before the scheduled deadlines.

• Ensure timely collection and distribution of all project documentation.

• Maintain up-to-date documentation records and ensure accessibility for all stakeholders.

• Ensure compliance with customer documentation management tool and follow Customer documentation status,

• Automate documentation workflows where possible to increase efficiency.

• Maintain, Manage and update the DML (Documentation Management List)

• Apply the rules defined in the Documentation Management Plan (DMP)

• Control documentation formal homogeneity: template, reference, version,

• Assigs reference, make sure internal validation of Project documents is done before submission to Customer,

• Prepare documents submission to Customer/Partners,

• Provide documentation reporting and indicators according to PMO Manager’s requests.

Performance measurements:

• On-Time Delivery & Reporting -Timely and accurate project schedules, milestones, and status reports

• Document Control Excellence - All project documents are properly managed, up-to-date, and compliant with procedures

• Data Accuracy & Consistency - High accuracy and alignment across project plans, trackers, and reporting systems

• Proactive Support & Coordination - Effective support to stakeholders, with proactive identification of gaps and follow-ups

MAIN REQUIRED COMPETENCES Educational Requirements

Mandatory: Industrial Engineering & Management / Other engineering fields (Systems, Mechanical, Civil, etc.) Alternatively: Bachelor’s degree + proven PMO experience

Desirable: PMO / Project Management courses Courses in Document Control / Configuration Management

Experience Mandatory:

• Advanced Excel (Pivot tables, formulas, reporting)

• PowerPoint (status presentations)

• Hands-on experience in project document control

• Engineering environment awareness

Desirable:

• Primavera

• Knowledge of Document management systems (SharePoint, Aconex, EDMS, etc.)

• Knowledgeable of railway domain

Competencies & Skills

• Fluent in English

• Good knowledge of Microsoft Office suite

• A hands-on personality, not just theoretical knowledge

• Very high level of organization and structure

• Strong attention to detail

• Ability to work with multiple interfaces (engineering, QA, procurement, etc.)

• Assertiveness with good interpersonal skills

• Strong reporting and status tracking capabilities

The position is located in the North of Israel