Accounts Payable Manager (Project-Based)

About the Job:

The Accounts Payable Manager will oversee the day-to-day accounts payable operations, ensuring invoices and vendor payments are processed accurately and on time. This role will manage ACH and credit card payments, vendor reconciliations, invoice reviews, and payment-related transactions. You will also work directly with vendors to resolve billing discrepancies and other account concerns.

The AP Manager will maintain accurate records in Acumatica and ensure payments align with approved budgets and internal procedures. This role requires strong attention to detail, organization, and the ability to manage multiple priorities efficiently. The ideal candidate has solid accounts payable experience and is comfortable working in a fast-paced environment.

What You'll Do:

• Manage accounts payable and vendor payments: Review and approve invoices due for payment, prepare weekly payment sheets, process ACH and credit card payments in Acumatica, send ACH payments through Melio, and process vendor payments through applicable online platforms.
• Monitor payment allocations and budgets: Allocate ACH and credit card payments according to approved budgets, verify due invoices, and ensure payments are accurately applied and properly documented.
• Reconcile invoices and vendor accounts: Reconcile vendor invoices and payments, review discrepancies, confirm outstanding balances, reconcile FedEx invoices and tax charges, and communicate directly with vendors to resolve billing or payment-related concerns.
• Manage credit card transactions: Match, record, and verify daily credit card charges and deposits, enter bills related to prepaid credit card charges, review CC050 transactions, and prepare and send credit card payment advice.
• Maintain accurate accounting records: Process and verify vendor transactions, review balanced bills in Acumatica, and release bills once corresponding purchase order items have been received.
• Support vendor communication and issue resolution: Handle incoming vendor calls, make outbound payment-related calls, respond to vendor inquiries, prepare and send ACH remittance and payment advice, and resolve general account or invoice issues.
• Handle additional AP activities: Process chargebacks, prepare and send resale certificates, review open AP-related tickets and emails, assign items when necessary, and ensure outstanding requests are addressed in a timely manner.

What You'll Bring:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 3–5 years of Accounts Payable or related accounting experience, with previous experience in a senior, supervisory, or managerial capacity preferred.
• Strong understanding of accounts payable processes, including invoice processing, ACH payments, credit card transactions, vendor reconciliation, and payment controls.
• Experience using accounting or ERP systems; Acumatica experience is strongly preferred, with familiarity with payment platforms such as Melio considered an advantage.
• Strong attention to detail, organizational skills, and ability to manage multiple invoices, vendor accounts, payments, and deadlines accurately.
• Excellent written and verbal communication skills, with confidence communicating directly with vendors to resolve invoice, payment, and account discrepancies.

What we have to offer:

• A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
• A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally
• A market competitive total compensation/rewards package including:

• Day 1 HMO
• Competitive pay including incentives and generous allowances
• Payment of all statutory government benefits
• 25 days of annual paid leave some days are convertible to cash
• 13th month pay
• Onsite medical support
• Employee Engagement Events
• Employee Referral Program
• Skills, training for personal and professional development

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