Research Project Manager (Research Administrator 1)

Department Overview

The Oregon Rural Practice-based Research Network (ORPRN) was established in 2002 at Oregon Health & Science University in Portland. ORPRN's mission is to improve health for all Oregonians through community engaged research, education, and health systems transformation. ORPRN facilitates a broad variety of clinical health care research, quality improvement projects, and practice transformation efforts in rural Oregon, and across the state. ORPRN is committed to building and sustaining a diverse, equitable, inclusive and anti-racist organization. We do so by evaluating how we develop and support our workforce, the partnerships we uphold and how we engage in our work throughout Oregon.

The Oregon ECHO Network (OEN) is a project within ORPRN’s Education program. The OEN serves as a statewide utility for ECHO programs and services. Project ECHO (Extension for Community Health Outcomes) is a telementoring model that supports clinicians, clinical teams, and other participants to expand their skills and knowledge in areas they would typically refer to specialty care. Program topics range from clinical topics, such as psychiatric medication management and addictions, to community health worker training and practice transformation. Each ECHO session includes a brief didactic presentation and offers practical, de-identified case-based learning.

The Project Manager is responsible for developing grant and contract proposals, building community partnerships, creating study protocols, scopes of work and timelines, and training curriculum. The position oversees project teams, ensuring adherence to protocols, the recruitment of project participants and the completion of required project activities. The role maintains project budgets and works with the Fiscal Administrator to reconcile any discrepancies.

This position requires an organized, autonomous, self-motivated individual who demonstrates the ability to exercise judgment and take appropriate action to ensure the success of a team.

Function/Duties of Position

• Initiate relationships/partnerships with key stakeholder groups (payers, PIs, clinics, health systems, patient, service organizations) regionally and nationally to build and develop research and technical assistance collaborations. Work with community partners/key stakeholder groups to build and strengthen coalitions, plan for community research and evaluation needs, support training and connection to investigators, and prepare materials for dissemination.

• Develop study protocols, timelines, instruments, training materials and SOPs for research and technical assistance projects. Work with PIs to plan and implement study methodology and research design. Oversee data management, analysis, and team performance. Maintain IRB approvals and ensure studies are implemented per protocols. Monitor study activities and support program development.

• Oversee project teams, providing direct and indirect supervision and mentorship to staff, ensuring their development, as well as adherence to project protocols and general ORPRN policies.

• Maintain and monitor grant budgets/ expenses; help develop project budgets and contract bids. Work directly with fiscal administrator and budget analysts when discrepancies arise.

• Prepare and submit grant and contract proposals; create scopes of work, prepare budgets, collect proposal materials, contribute to the writing of portions of proposals, submit proposals in a timely manner.

• Prepare and submit manuscripts, using scientific writing, abstract submission, public presentations and other scientific activities.

• General OHSU and ORPRN Responsibilities

• Complete surveys and trainings required by OHSU and ORPRN

• Participate in ORPRN workgroups and attend meetings and retreat

• Other duties as assigned

Required Qualifications

• Bachelor’s in related field plus 5 years’ of relevant experience.

• Expertise in patient or practice recruitment

• Excellent project management, organizational, and communication skills

• Ability to work independently in a multi-task environment.

• Advanced knowledge of Microsoft Word, Excel, Powerpoint

• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• Masters in a related field and 3 years’ of relevant experience.

• Experience managing research teams on projects emphasizing education or quality improvement in primary care settings

• Experience managing research staff

• Experience with mixed methods research

• Knowledge of primary care transformation to achieve the Triple Aim

• Previous experience with REDCap, Qualtrics, SmartSheet, and Endnote

• Understanding of human subjects protections

Additional Details

• Monday - Friday days, some occasional evening and weekend hours may be necessary. Occasional travel around Oregon needed.

• Typically attends meetings in person once a week at the Portland OHSU campus

• FTE flexible, between 0.80-1.0.

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu