Project Manager

About Soleil Collective

Backed by Gauge Capital, Soleil Collective is building a portfolio of high-growth brands at the forefront of sunless tan, suncare, and body care. We're a lean, ambitious team that combines the energy of a startup with the scale of brands that genuinely move culture in the beauty space. We bring together sales, marketing, operations, and strategic expertise to accelerate growth and build brands people are obsessed with — and we're just getting started.

Our portfolio currently includes three powerhouse brands:

Loving Tan is the category leader in prestige self-tanning, known for delivering the most natural-looking tan on the market. Proudly made on Australia's Gold Coast, Loving Tan's professional-quality, natural olive formula has earned a devoted following among A-listers, creators, and beauty lovers around the world.

Coco & Eve’s story starts in Bali, among the island’s volcanic beaches and lush rainforests. The brand allows you to glow up like you just returned from a trip to paradise with our sun-kissed, skin-loving tan products and deliciously scented, efficacious haircare — all formulated with the best tropical Balinese ingredients.

Saltyface is redefining self-tan through a skincare-first lens. Known for its award-winning, viral Tanning Water, the brand has built a loyal following with its intentionally subtle, buildable approach that integrates effortlessly into a daily skincare routine, delivering natural-looking color over time. Grounded in a clean, skin-first philosophy recognized by the Credo Clean Standard and goop, Saltyface rounds out the portfolio with formulas that promote healthy-looking skin through consistent, low-maintenance rituals rather than dramatic transformations.

About The Job

We are looking for a highly organised Project Manager to support the execution of product development projects across the Soleil Collective portfolio.

This role is focused on project timeline management, supplier coordination, and cross-functional execution, helping ensure product development projects progress efficiently from approved concept through to production and launch readiness. Reporting to the Head of Product Development, the Project Manager will act as a central coordination point across Product Development, Packaging & Design, Compliance, Operations, Brand, and external manufacturing and packaging partners.

The role will own project timelines and day-to-day project tracking, maintain visibility across dependencies and deliverables, and proactively identify risks to launch timelines. The Project Manager will also manage day-to-day supplier communication and follow-up to ensure development activities, samples, testing, packaging, and production milestones remain on track.

Responsibilities

Project & Timeline Management

• Build, maintain, and manage detailed project timelines across product development projects from approved concept through to production and launch readiness

• Coordinate day-to-day project execution and follow-up across internal teams and external partners

• Track progress against agreed timelines and proactively identify risks, delays, or dependencies

• Escalate risks, delays, and decisions required to the Head of Product Development, supporting agreed mitigation and recovery actions

• Maintain clear visibility across the development portfolio, including project status, upcoming milestones, risks, outstanding actions, and decisions required

Supplier Management & Development Coordination

• Act as the day-to-day coordination point for external manufacturing, packaging, and testing partners

• Coordinate supplier timelines, deliverables, sampling cycles, revisions, testing requirements, and outstanding actions

• Manage regular project follow-ups with suppliers, ensuring actions, owners, and deadlines are clearly documented and followed through

• Proactively follow up on supplier deliverables and escalate delays, risks, or issues to the Head of Product Development as required

• Gather and track quotations, lead times, MOQs, development requirements, and other project inputs for review and decision-making

Product Development, Sampling & Testing

• Coordinate development sampling across formulation and packaging for assigned projects

• Consolidate internal feedback for review and communicate agreed feedback and next steps to suppliers

• Track compatibility, stability, packaging, and other required testing against agreed project timelines

• Escalate testing issues, delays, or results requiring further review

Cross-Functional Coordination

• Coordinate with Compliance to ensure regulatory reviews, artwork approvals, documentation, testing, and market notification requirements are reflected within project timelines

• Coordinate with Innovation, Brand, Packaging & Design, Operations, and other stakeholders to track dependencies and agreed deliverables

• Ensure agreed project changes and decisions are communicated to relevant stakeholders and accurately reflected within project plans and trackers

Project Tracking & Communication

• Own and maintain project management tools, including Asana boards, development trackers, and project documentation

• Ensure project milestones, tasks, owners, deadlines, decisions, and risks are consistently maintained and up to date

• Provide regular project status updates highlighting progress, upcoming milestones, outstanding actions, risks, delays, and decisions required

• Maintain clear documentation of supplier feedback, project decisions, approvals, and agreed next steps

• Implement and maintain consistent project management processes and ways of working across the Soleil Collective portfolio

Role Requirements 

• Positive, approachable and enjoys interacting with different stakeholders

• Diploma or Bachelor’s degree in Project Management, Business, or related fields

• Detail oriented, organized and able to prioritize tasks to fit deadlines

• Able to work independently and in a team environment

• Proficient with Asana, Microsoft Excel, Word and PowerPoint

• Interest in the beauty industry and product ingredients 

Your profile

• Highly organized and able to manage multiple priorities effectively

• Results-oriented with a strong focus on achieving targets

• Adaptable and resilient in a fast-paced environment

• A strong team player with a collaborative mindset

• Demonstrates a strong sense of ownership and accountability

Why Join Us 

We're at an exciting stage, growing fast, building smart, and this is a rare chance to get real, hands-on experience in beauty and retail, learning how major retail partners work, from the inside. You'll be working closely with the sales team, learning the business from the ground up, the details, the behind-the-scenes work that makes retail relationships run. It's not always glamorous, but it's real, and it's the kind of foundation that sets you up for whatever comes next. That's either exciting or terrifying, and if it's the former, let’s talk.