Associate Project Manager, DMS East

Overview

CACTUS is a remote-first organization and we embrace an accelerate from anywhere culture. You may be required to travel to our Mumbai office based on business requirements or for company/team events.

We’re looking for an execution-focused Associate Project Manager to manage creative and marketing projects across videos, animations, infographics, and design for scientific and academic clients. You’ll own projects from brief to delivery—translating requirements into actionable plans, coordinating creative teams and vendors, managing timelines and review cycles, and ensuring projects are delivered on time, within scope, and to quality expectations.

Responsibilities

• Own end-to-end project execution—translate client briefs into clear scope, deliverables, timelines, milestones, and review cycles.
• Plan and track projects through the CRM, maintaining accurate timelines, resource allocation, budgets, status, and project documentation.
• Coordinate cross-functional teams—assign and manage work across designers, animators, writers, freelancers, and vendors in collaboration with team leads.
• Drive client and stakeholder communication, acting as the central point of contact and ensuring requirements, feedback, and expectations are aligned.
• Manage project delivery and dependencies, proactively identifying bottlenecks, risks, delays, scope creep, and resource constraints and driving timely resolution.
• Manage review and revision cycles, ensuring feedback is consolidated, actioned, and delivered within agreed timelines.
• Track project commercials, including pricing, quotes, budgets, margins, and variances, with a focus on protecting project profitability.
• Run project check-ins and maintain documentation, ensuring clear action items, ownership, and follow-through.
• Capture project learnings and process improvements to strengthen execution and delivery efficiency.

Qualifications and Prerequisites

• Bachelor’s degree in any discipline.
• 1–2 years of experience in project coordination, project management, creative/agency operations, or client servicing.
• Strong project ownership, execution, and organizational skills, with the ability to manage multiple projects and priorities simultaneously.
• Excellent written and verbal communication with strong stakeholder management skills.
• Comfortable working with spreadsheets, project trackers, CRMs, and project management tools such as Trello, Monday.com, or similar.
• Strong attention to detail and a proactive approach to tracking and closing action items before they impact delivery.
• Exposure to video/design production, creative agencies, or Agile ways of working is a plus.
• Strong analytical and problem-solving mindset, with the ability to make decisions and resolve execution challenges effectively.

Application Process

Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. Our selection process typically involves an initial screening by a recruiter, a technical assessment, and two to three interview rounds. For this role, there will be a screening call followed by 2 technical round of interview and an HRBP culture fit round.

Equal Opportunity

Our hiring practices reflect our commitment to providing equal opportunities and creating an environment where everyone can thrive, develop, and succeed. We celebrate the uniqueness of our team members and prohibit discrimination of any kind, based on race, color, religion, gender identity, sexual orientation, age, marital status, disability, or any other protected characteristic.

Accelerating from Anywhere

As a remote-first organization, these are essential attributes we look for in all our candidates.

• Taking ownership of your work with minimal supervision, showing strong ability to organize, prioritize and deliver results independently.
• Documenting work that brings everyone on the same page.
• Maturity to choose between synchronous and asynchronous collaboration.
• Effectively collaborating with colleagues across different time zones by setting dedicated hours for collaboration and keeping team members updated through your MS Teams status.

About CACTUS

Established in 2002, Cactus Communications (cactusglobal.com) is a leading technology company that specializes in expert services and AI-driven products which improve how research gets funded, published, communicated, and discovered. Its flagship brand Editage offers a comprehensive suite of researcher solutions, including expert services and cutting-edge AI products like Mind the Graph, Paperpal, and R Discovery. With offices in Princeton, London, Singapore, Beijing, Shanghai, Seoul, Tokyo, and Mumbai and a global workforce of over 3,000 experts, CACTUS is a pioneer in workplace best practices and has been consistently recognized as a great place to work.