Project Manager - Building Hope Fund

Oregon Community Foundation

Job Posting: Project Manager - Building Hope Fund

Location: Portland, Oregon

Hiring Range: $92,000 - $100,000 annually

Position Type: Regular, Full-time, Exempt

About Us:

Oregon Community Foundation (OCF) was founded in 1973 with a big mission: to improve the lives of all Oregonians through the power of philanthropy. In partnership with donors and volunteers, OCF works to strengthen communities in every county in Oregon through research, grantmaking, and scholarships. OCF is one of the largest community foundations in the country with over $4 billion in assets under management.

OCF is an Equal Opportunity Employer with six offices throughout Oregon in Baker City, Bend, Eugene, Medford, Portland and Salem.

Come join our team. To learn more, please visit oregoncf.org.

Job Summary and Responsibilities:

The Project Manager, Building Hope Fund will be responsible for leading and coordinating administrative and operational functions for the Building Hope Fund (BHF). Reporting to the Senior Advisor, Community Development Finance, this role serves as a key thought partner and integrator across the Building Hope team, consultants, vendors, internal departments, and external partners to ensure effective execution of strategic initiatives and continuous improvement of program operations.

This role partners with the Philanthropic Services Department (PSD) to develop and implement strategies that educate, inspire, support, and activate OCF's strategic donors, donor prospects, foundations and corporate funders. The Project Manager will work closely with internal teams (e.g., Finance, Operations, IT), BHF leadership, BHF’s third-party fund administrator, and donors to improve programmatic performance.

Essential Duties and Responsibilities:

• Project Management & Department Support Percentage of Time: 50%

• Lead planning, design, execution, and monitoring of multi-component programs and initiatives in partnership with department leadership.
• Develop and manage project scope, timelines, work plans, and track implementation progress against project plans, milestones, and deliverables.
• Coordinate the work of project consultants and vendors to keep the project on track and ensure successful achievement of BHF's goals.
• Prepare contracts and other documentation that comply with BHF policies and procedures.
• Prepare, update, and manage project and department budgets.
• Maintain organized project files and design internal tracking tools and systems.
• Maintain strong documentation practices, program records, and data for decision-making.
• Assist Senior Advisor Community Development Finance and Senior Program Officer in scheduling and preparing for meetings, as needed.
• Attend and represent the department in statewide meetings or cross-functional initiatives as required.
• Support vendor RFP processes, selection, onboarding, and ongoing vendor performance tracking.
• Manage Building Hope’s project intake process.
• Follow up on general inquiries.

• Fundraising Campaign Support Percentage of Time: 10%

• Draft, review, and track fundraising asks.
• Design and maintain campaign tracking tools.
• Collaborate with PSD colleagues and President’s staff to coordinate meetings and follow-up tasks.

• Stakeholder Communication and Reporting Percentage of Time: 20%

• Support communication with project lenders, investors, partners, and government agencies.
• Facilitate cross-department coordination to ensure deliverables, milestones, and dependencies are met.
• Prepare progress reports, updates, and presentations for leadership.
• Support preparation for board meetings as needed (e.g., producing and reviewing briefing materials, taking meeting minutes).
• Manage and update contact lists, communications tools, and outreach databases.
• Serve as point-of-contact for internal and external communications, including newsletters, website content, inbox management, and intranet updates.
• Create and maintain dashboards, program metrics, and written reports for internal and external audiences.

D. Strategic Stewardship & Engagement Percentage of Time: 20%

• Design and implement an engagement plan for BHF stakeholders to advance OCF’s impact through prospect identification and relationship building, including corporate partners and private foundations.
• Identify opportunities to celebrate donor giving, impact investing/lending, and community benefits.
• Help craft case studies and presentation materials that represent programmatic impact.

Supervisory Responsibilities Percentage of Time: 0%

• No supervisory responsibilities

Cultural Values: In addition to the specific job requirements for each position, staff are expected to embody cultural values to support OCF’s mission, Be People-centered and lead with trust, Pivot for Purpose and adapt quickly, and Dig into Hard Things to solve tough problems.

Qualifications:

Education and Experience:

• Six or more years of progressively responsible project management and/or strategic planning, preferably in a nonprofit organization or for campaigns.
• Bachelor's degree in a related field or equivalent experience in lieu of degree.
• Ability to travel and meet with individuals and groups within the region as necessary.
• Valid driver’s license.

Required Professional Competencies:

• Strong attention to detail and accuracy.
• Demonstrate ability to manage multiple priorities and deadlines and work effectively across diverse teams.
• Strong independent judgement, analytical and problem-solving skills.
• Ability to collaborate effectively with peers and public and private lenders.
• Ability to maintain a professional demeanor in facilitating meetings and representing OCF to colleagues, constituents, donors, and public officials.
• Perform well under stress and interact well with others.
• Ability to effectively synthesize information, communicate expectations and decisions, and demonstrate good judgment and sensitivity.
• Strong written and verbal communication skills.
• Demonstrate experience in equity, bridging, and belonging.
• Excellent interpersonal skills with ability to develop and maintain relationships and work collaboratively to achieve positive outcomes.
• Cultural agility skills necessary to work effectively with diverse people, teams and communities.
• Strong project and time management skills, able to prioritize and manage several projects concurrently, organized, and efficient.
• Ability to work independently and to take initiative as needed.
• Excellent customer service skills to provide service that is courteous and competent, promoting trust and confidence.
• Basic familiarity with nonprofit budgeting and accounting.
• Proficiency with Microsoft Office Suite, Adobe; experience with project management or budgeting software a plus.
• Ability to travel and meet with individuals and groups within the region as necessary.
• Requires valid driver’s license and reliable transportation for regular use to effectively perform job duties.

Compensation and Benefits:

• Hiring Range: $92,000 - $100,000 annually depending on experience.
• Salary offers are determined in conjunction with an internal pay equity assessment. This initial hiring range reflects our starting offer based on your skills and experience. It’s important to note that this is just the beginning; our overall salary structure offers additional opportunities for growth and advancement based on performance and development within the role, as well as resources available.
• This is a full-time, exempt position.
• Benefits include paid time off, medical, dental, vision, 401k, disability and life insurance, employee assistance plan, volunteer leave, and professional development opportunities.

Encouragement to Apply:

Studies show that women and people of color are less likely to apply for jobs unless they believe they meet all the qualifications. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We encourage you to think broadly about your background and qualifications and apply.

How to Apply:

OCF is an Equal Opportunity Employer. Submit a cover letter and resume online at oregoncf.org/about/careers.