Assistant Manager (Administration) - Department of Chemical and Biological Engineering
Hong Kong University of Science and Technology (HKUST) Hong Kong Island, Hong Kong, China
Higher Education · 201-500 employees
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About the role
The appointee will provide comprehensive administrative and secretarial support to undergraduate and postgraduate programs, including admissions, student progression, and event organization. Additionally, they will manage clerical staff and maintain outreach media platforms to engage with students, alumni, and industrial partners.
What they look for
Requirements
Applicants must hold a bachelor's degree and possess at least 3 years of experience in program administration. Candidates should demonstrate excellent organizational and communication skills, with proficiency in English, Chinese, and Putonghua.
Benefits
Full description
Department: Department of Chemical and Biological Engineering
Job Posting Details
The Department of Chemical and Biological Engineering is looking for a high caliber person to assist the undergraduate and postgraduate program management teams in running all aspects of program administration and operations.
Major responsibilities of the appointee will include:
- providing secretarial support to the UG and PG Committees;
- providing administrative support to the UG and PG programs operation which include outreach activities, admission, student academic progression, program and course updates, PG studentships, PG thesis examination, program accreditation, data analysis;
- providing assistance to and organizing student enrichment activities including co-opt, internships, plant visits and competitions;
- engaging actively with student, alumni, industrial and university partners;
- maintaining up-to-date outreach media platforms including Instagram, LinkedIn, brochures and videos;
- providing assistance to PG seminars, colloquia and other events and activities;
- supervising and managing clerical staffs assigned to the UG and PG programs; and
- performing any other duties and responsibilities as assigned by Department Head.
Applicants should have a bachelor's degree with at least 3 years of work experience in program administration. The ideal candidate should have excellent organizational, and communication skills, attentive to details and capable of multitasking in a fast-paced environment. The appointee should also be willing to take on responsibilities and initiatives independently without constant supervision. Experience in staff management and familiarity with student information systems and database would be a plus. Proficiency in written and spoken English and Chinese including fluency in Putonghua is required. Work outside normal office hours, including weekends/public holidays might be required. (Duration: 2 years, renewable)
Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.
Please apply on or before: 26 October 2026.
(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)
HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.
