Assistant Project Manager - Northern California

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Assistant Project ManagerOnsite – Hayward, CA

Build Something That Makes an Impact.

At AD/S, we bring ideas to life through custom signage, architectural features, displays, and fixtures that make a lasting impression. From illuminated landmarks that transform city skylines to wayfinding systems that guide people through airports, hospitals, resorts, and other major destinations, our work is seen and experienced every day.

We’re looking for an experienced Assistant Project Manager to join our team and support projects from contract award through final installation. If you thrive on staying organized, coordinating details, building strong customer relationships, solving problems, and keeping teams moving toward a common goal, we want to hear from you.

In this role, you’ll work closely with Project Managers to help drive project execution by coordinating schedules, monitoring budgets, tracking deliverables, and communicating with customers and internal teams. You’ll collaborate with our sales, design, engineering, manufacturing, and installation departments to help ensure projects stay on track, meet expectations, and are completed successfully.

What You’ll Do

• Support Projects from Start to Finish: Assist Project Managers with all phases of assigned projects, including design, permitting, fabrication, delivery, and installation.

• Monitor Budgets and Costs: Work with Project Managers to track project expenses, monitor budgets, review profitability, and help ensure projects stay within allocated funds.

• Keep Teams Aligned: Coordinate schedules, milestones, and deliverables across internal departments, subcontractors, vendors, and customers.

• Build Customer Relationships: Maintain clear and consistent communication with customers, provide project updates, address questions, and help deliver a high level of customer service.

• Coordinate Field Activities: Conduct site visits, monitor project progress, assess site conditions, and work with installation teams to address field-related challenges.

• Interpret Project Documentation: Review and interpret blueprints, construction drawings, specifications, and design packages. Perform take-offs and help ensure project requirements are understood.

• Coordinate Subcontractors: Assist Project Managers with obtaining estimates, negotiating pricing, and coordinating subcontractors for permitting, installation, and related services.

• Monitor Progress: Maintain accurate project records, track milestones, and monitor multiple projects using company software, customized reports, and internal systems.

• Manage Project Updates: Assist with scope changes, change orders, scheduling updates, documentation, and invoicing while helping ensure project costs and deliverables are properly tracked.

• Support Quality and Closeout: Work with internal teams to monitor quality, resolve project issues, and ensure deliverables align with customer expectations and agreed-upon specifications.

What You Bring

• Strong organizational, planning, and customer service skills.

• Good verbal and written communication skills.

• Attention to detail and problem-solving abilities.

• Positive attitude, persistence, and a high level of integrity.

• Ability to work independently while contributing to a team-oriented environment.

• Proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.

• Valid driver's license (minimum Class C), satisfactory driving record, and ability to maintain auto insurance coverage.

Education/Training/Experience

• Bachelor's degree in a relevant field or equivalent work experience.

• OSHA 30 certification is a plus.

• Five years of relevant professional experience. Sign or construction industry experience required.

• Valid driver's license (minimum Class C), satisfactory driving record, and ability to maintain auto insurance coverage.

Perks & Benefits

We believe great work starts with a great team. AD/S offers:

• Medical, dental, vision, and life insurance.

• Paid vacation, sick time, and holidays.

• 401(k) retirement plan with company matching after the qualifying period.

• Employee referral bonuses and discounts.

• A collaborative environment where craftsmanship, teamwork, and professional growth matter.

Why AD/S?

At AD/S, you won’t just support projects, you’ll help create the signs, structures, and visual experiences that make places recognizable and help people navigate the world around them.

Our success is built on craftsmanship, teamwork, accountability, and integrity. We take pride in what we create, how we work together, and the relationships we build along the way.

If you’re ready to take on new challenges, strengthen your project management skills, and see your work come to life on a larger scale, we invite you to build your next career chapter with AD/S.

AD/S is an E-Verify Employer. All hires are subject to background checks and drug testing.