Senior Construction Financial Analyst, Capital Projects

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary: Facilitate diverse financial analysis for a school/unit and assist department management with their financial planning efforts, budget analysis and monthly reporting.

Job-Specific Responsibilities:

The Senior Construction Financial Analyst supports the oversight of the day-to-day financial responsibilities of the Office of Physical Resources and Planning (OPRP’s) capital construction projects, assists with the Capital Construction Planning efforts, liaises with the Capital Planning& Project Services (CAPS) office, and assists with monthly reporting. The position will also support capital construction project controls management – financial, contract, and compliance. Capital construction projects typically managed by the Faculty of Arts and Sciences (FAS)Capital Projects group range from ~$500K to over $100M. Projects occur in any of the FAS’s268 buildings: science laboratories, museums, libraries, classrooms, residences, athletic facilities, and administrative spaces.

Financial Support

• Perform monthly reconciliation of capital construction project costs and A/P adjustments, process journals, and upload monthly charges into PRESTO (OPRP Finance systems for operations, planning, and construction) ensuring timely and accurate budget actuals.
• Support preparation of the $1.5 billion FAS Multi-Year Capital Construction Plan andprovide financial and ad hoc analysis and reporting.
• Collaborate with FAS Finance and FAS Development Office to track and reconcile fundingfor equity-financed projects.
• Use the Faculty Review, Offer, Professorship, and Searches (FROPS) system to plan for faculty appointment searches and update budget data in liaison with FAS Finance.
• Provide financial assistance on capital projects managed by the Owner's Project Manager(OPMs).

Project Support

• Prepare, review, and submit funding and closeout requests (CAPS forms) for capital construction projects and track their approval progress.
• Work with Project Managers (PMs) to process invoices, track payments, and verify execution of contracts.
• Collaborate with PMs and OPMs on the monthly Executive Summary Reporting process required by Central Administration on capital projects over $5M and consolidate the output into one document for review by Senior Management.
• Manage project information in project management tools and assure data integrity across financial systems.
• Ensure full execution of construction contracts prior to bill paying.
• Work with the University Auditor to review contract/actual rates and mark-ups.
• Support the closeout process for capital construction projects by ensuring accurate billing(i.e. permits, hazmat…).

Working Conditions: Work is performed in an office setting; Hybrid schedule:  three (3) days on campus (2 days WFH) after 90-day Orientation & Review and fully up and running

Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time

 

Qualifications

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills:

• Experience in construction project management, property budget oversight, higher education, or non-profit management strongly preferred.
• Working knowledge of capital construction accounting principles strongly preferred.
• Experience with general ledger, general accounting practices, and financial systems.
• Working knowledge of capital construction accounting principles.
• Strong, demonstrable Excel skills and hands-on experience with analysis and data query tools (e.g., pivot tables, SUMIF, VLOOKUP functionality, formulas, etc.)
• Ability to build strong relationships with people at all levels of the organization.
• Collaborative working style with strong attention to detail and problem-solving skills; able to work independently, cooperatively, and with interruptions.
• Organized, dependable, and have a positive, pitch-in attitude, excellent interpersonal, proofreading, and financial record-keeping skills.
• Excellent judgment, initiative, and follow-through are essential.
• Strong oral and written communication skills.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate: The salary will be determined based on the position and the candidate’s relevant experience. 
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal, Credit
• Other Information:  All formal offers will be made by FAS Human Resources

NOTE: To be considered for this position, applicants are required to submit a cover letter and resume.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

• Work Format: Hybrid
• Harvard Job Function: Finance
• Union: 00 - Non Union, Exempt or Temporary
• Salary Grade: 058
• Department: Administration and Finance - Office of Physical Resources and Planning
• FLSA Status: Exempt