Medical Equipment Planning Project Manager

Description

About Us

HFG Architecture is a planning and design firm focused on bringing accessible healthcare to the communities we serve. We are leaders in the industry of healthcare design and provide high quality services for our clients. Our offices in Wichita, Kansas City, Tulsa, Oklahoma City, and Northwest Arkansas are comprised of diverse team members committed to designing exceptional health facilities. Services include architectural design, planning, medical equipment coordination, and interior design. For 30 years, we've served rural and urban communities by working with Critical Access Hospitals, healthcare systems, regional hospitals, and independent clinics in more than 20 states and three countries. At HFG, We Make Space for Care.

About the Role

As a Medical Equipment Planning Project Manager at HFG Architecture, a leading healthcare architecture firm, you will lead the medical equipment planning and coordination process across healthcare projects from conception to completion. You will collaborate with clinical stakeholders, multidisciplinary design teams, vendors, and clients to ensure that medical equipment is properly identified, budgeted, specified, procured, and integrated into each facility. Your expertise in medical equipment planning, healthcare design, and client relations will contribute to the timely delivery of high-quality, fully equipped healthcare environments.

Key Responsibilities & Duties:

Project Management:

• Oversee all phases of the medical equipment planning process—from programming and schematic design through procurement, installation, and activation.
• Define equipment scope, schedules, deliverables, and resource plans; monitor and adjust to maintain profitability and quality.
• Manage multiple projects simultaneously while balancing competing priorities and deadlines.
• Develop and maintain detailed equipment lists, inventories, and databases, categorized by procurement responsibility (owner- or contractor-furnished, existing/relocated, and new).
• Develop and manage equipment budgets with internal teams and clients, identifying and addressing concerns early.

Client Relationship Management:

• Serve as the primary client contact for equipment matters, building strong, long-term relationships.
• Facilitate clinical user group and stakeholder meetings to determine equipment needs and validate selections.
• Represent the firm in project presentations, community engagement, and client meetings.

Team Leadership & Collaboration:

• Lead and coordinate multidisciplinary teams, fostering collaboration, accountability, and design excellence.
• Support and mentor team members and junior planners as applicable.
• Coordinate with project teams and firm principals to ensure alignment and successful delivery.

Equipment Planning & Coordination:

• Translate clinical workflows and user requirements into equipment selections and space planning decisions.
• Coordinate equipment requirements—electrical, plumbing, HVAC, medical gas, structural support, data, and shielding—with architectural and engineering teams.
• Develop equipment specifications, cut sheets, and procurement documentation.
• Review drawings and rough-in documents to confirm integration and resolve conflicts.

Procurement, Installation & Activation:

• Coordinate with vendors and manufacturers on specifications, rough-in requirements, lead times, and delivery.
• Support procurement and bid processes for medical equipment.
• Oversee equipment delivery, installation, testing, and activation, including submittals, RFIs, and site visits.
• Assist with transition planning and move management as needed.

Regulatory Compliance & Quality Assurance:

• Maintain working knowledge of relevant healthcare codes and standards (e.g., FGI, ADA, IBC, NFPA, Joint Commission).
• Conduct regular quality control reviews and implement corrective actions as needed.

Travel Requirements:

This role requires approximately 10-20% travel for project-related needs, including site visits, client meetings, and occasional industry events.

Qualifications:

• Bachelor's or Master's degree in Architecture, Interior Design, Healthcare Administration, Nursing, Biomedical Engineering, or a related field.
• Experience in medical equipment planning, healthcare project management, or a related healthcare, architectural, or construction environment. We welcome applicants across a range of experience levels and will match the role to the right candidate.
• Ability to manage multiple projects simultaneously while balancing competing priorities and deadlines.
• Knowledge of medical equipment, clinical workflows, and healthcare facility design and operations.
• Strong knowledge of healthcare design codes and regulations (e.g., FGI Guidelines, ADA, IBC).
• Experience with medical equipment planning software (e.g., Attainia) preferred; proficiency in Microsoft Office required. Familiarity with Revit and AutoCAD beneficial.
• Excellent verbal and written communication skills.
• Strong leadership, team-building, and problem-solving abilities.

Why You'll Love Working Here:

• 100% Paid Health Insurance for Employee
• 100% Paid Dental Insurance for Employee & Family
• Employer Contribution to Health Savings Account
• Flexible Work Hours & Hybrid Work
• Firm Paid Support for Licensure & Certification
• Volunteer Personal Day
• Gym Membership Discount
• Employer-Provided Life Insurance Policy
• Support for Professional Conference Attendance
• Leadership Development
• Paid Vacation & Sick Leave
• 401k Match up to 4.5%

Our Culture:

We’re a team of passionate, down-to-earth people who genuinely care—not just about great design, but about each other, our clients, and the communities we serve. Collaboration, curiosity, and compassion drive our work. Whether we’re sketching ideas, solving problems, or celebrating milestones, we show up with heart, humor, and a shared sense of purpose. At HFG, you’ll find a place where your voice matters, your growth is supported, and your work makes a real impact.

Equal Opportunity Employer:

HFG Architecture is proud to be an equal opportunity employer. We are committed to building a diverse and inclusive team where everyone feels valued and respected. We welcome applicants of all backgrounds and identities—regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Our differences make us stronger, and we believe they’re essential to creating spaces that serve everyone.