HRIS Data Management Analyst
York Hills Centre for Children Youth and Families Aurora, Ontario, Canada · CA$68K–CA$74K/yr
Mental Health Care · 51-200 employees
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About the role
The HRIS Data Management Analyst manages the ADP Workforce Now system, ensuring data integrity and effective configuration to support agency needs. They also produce reports, conduct employee file audits, and provide training to staff while ensuring compliance with accreditation standards.
What they look for
Requirements
Candidates must have a post-secondary degree or diploma in Human Resources, Business Administration, or a related field. A minimum of 2 years of experience in an HR department with specific focus on HRIS input and output, preferably with ADP Workforce Now, is required.
Benefits
Full description
HRIS DATA MANAGEMENT ANALYST (Part time 3 days/wk)
(Posting #1475)
ABOUT US
York Hills is a children and youth mental health agency that offers a wide range of mental health services, supports and partnerships providing meaningful and evidence informed/based treatment to children, and youth, aged 0 to 18 years, and their families.
To learn more about us, including our mission, vision and values please visit our website https://www.yorkhills.ca/
BENEFITS
- Full extended health and dental, life insurance, EAP, LTD and RRSP plan.
- Generous paid time-off includes vacation and sick days.
- Commitment to employee development through internal and external training and development opportunities.
ABOUT THE ROLE
Employment Status:
Permanent Part Time
Salary Range:
$68,080 - $74,000 (prorated to 0.6 FTE)
Location:
402 Bloomington Road, Aurora, ON. This position will require travel within York Region.
Hours of Work:
3 days/week for a total of 21 hrs/week. Flexible to choose between Mon-Thurs, Friday is mandatory.
Number of Vacancies or Evergreen Role:
01
POSITION
In collaboration with the Manager HR, the HRIS and Data Management Analyst works within the ADP Workforce Now (HRIS), keeping functionality current and ensuring the employee experience is positive. In addition, they will produce reports, manage data input and output in the system, provide staff training and have responsibility for tracking the change activity for the employee base within the ADP system. This position will uphold the Agency’s mission, vision and values and build collaborative relationships across the system, including championing the development of an organization that values an inclusive culture where all staff can leverage their strengths.
A LOOK AT YOUR DUTIES AND RESPONSIBILITIES:
HRIS and Data Management Analyst
- Takes ownership of the HRIS to ensure the employee experience is strong and the system is configured effectively to support the agency needs.
- Administers all needed changes within ADP.
- Reconciles employee entitlements, at the end of the employee’s lifecycle, and communicates to the Finance team for payroll processing or recovery.
- In collaboration with the Manager of Human Resources, provides support to achieve compliance with licensing requirements and accreditation standards, regularly conducting employee file audits and ensuring all relevant memberships, licenses, background checks and certification are up to date.
- Prepares employment letters.
- Recommends enhancements and changes to the HRIS system and processes to increase efficiency and user experience.
- Ensures data integrity and accurate information in the HRIS system such as employee status, employee contact, professional certifications and licensing, policies, training, forms, hours of work and the organization chart.
- Educates all staff on the use of the HRIS system, including providing system updates.
- Creates regular and ad-hoc reports to support the management team on HR matters impacting staff and the Agency. Analyzes reports and outlines any challenges and suggests solutions.
- Performs work in a safe manner and adheres to the established health and safety measures of the organization.
- Models inclusive behaviour and communicates the importance of equity, diversity and inclusion in all aspects of the organization.
- Attends and participates in required training and meetings
- Other duties as assigned.
WHAT WE ARE LOOKING FOR:
- Completion of a related post-secondary degree/diploma in Human Resources, Business Administration, Computer Science, or other related fields.
- 2 years' experience working within an HR department and in a position dedicated to supporting an HRIS (input and output), preferably ADP Workforce Now.
- Strong interpersonal and verbal skills, including editing skills with attention to detail.
- Superior attention to detail and the ability to handle many differing priorities
- Exhibits initiative, critical thinking, professional judgement, innovation, and solution focused problem-solving skills.
- Strong functional technological skills (e.g., Office 365, MS Office, SharePoint, One Drive, software applications).
- Awareness and appreciation for the dynamics of equity issues (diversity, equity and inclusion) especially as it relates to gender, ethnicity, race, and economic status.
- Identification with the strategic mission, vision and values of the organization including inclusion, collaboration, people centred, knowledgeable and courageous.
- Satisfactory Vulnerable Sector Police Record Check required.
Don’t check all the boxes? We encourage you to apply anyway.
NICE TO HAVES:
- Applicants with fluency in another language are encouraged to apply.
- Fluency in American Sign Language.
ON-BOARDING REQUIREMENTS:
- Vulnerable Sector Police Record Check, within the last 180 days.
HOW TO APPLY:
York Hills is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas.
York Hills is committed to building a diverse, inclusive, accessible, and respectful workplace. We believe in cultivating a selection process and employment environment without discrimination or harassment, that is inclusive and barrier free.
York Hills is an Equal Opportunity Employer and in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, should you require a code-protected accommodation, through any stage of the recruitment and selection process, please contact Human Resources.
Artificial Intelligence (AI) may be used in the applicant screening process by our applicant tracking system (ATS) based on job-related criteria. Our recruitment team reviews all applications and decides which candidates will move forward in our process.
We encourage you to reflect upon the diversity you would bring to this role within your application.
Please submit your cover letter and resume to our online portal by October 18, 2026, at 11:59 p.m.
We thank all applicants for their interest. However, only those under consideration will be contacted.
