Project Manager - Preconstruction

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

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Summary of Position Functions

The Preconstruction Project Manager is responsible for managing projects from turnover by Development at approximately 30% design through construction-ready design and turnover to Operations.

This role leads the preconstruction process, coordinating due diligence, external engineering, permitting, design reviews, procurement considerations, and project stakeholders to ensure projects are properly prepared for construction. The position serves as the primary link between Development and Operations, helping maintain project scope, budget, schedule, constructability, safety, and client commitments.

Essential Position Functions

Project Turnover & Preconstruction Planning

• Takes ownership of projects following turnover from Development at the 30% design stage.
• Reviews the 30% design package, project scope, pricing assumptions, client requirements, schedule, site information, and Development documentation.
• Confirms the basis of design and identifies missing information, unresolved decisions, or outstanding due diligence required to advance the project.
• Establishes the preconstruction plan and schedule from 30% turnover through construction-ready design and turnover to Operations.
• Identifies critical-path activities that could delay engineering, permitting, procurement, or construction readiness.
• Clearly assigns ownership and required completion dates for outstanding items.
• Communicates project readiness, risks, and outstanding requirements to Development, Sales, Engineering, and Operations.
• Clearly assigns ownership and required completion dates for outstanding items.
• Communicates project readiness, risks, and outstanding requirements to Development, Sales, Engineering, and Operations.

Due Diligence & Engineering Readiness

• Reviews due diligence completed during Development and determines what additional information, if any, is required for detailed engineering.
• Coordinates completion of required site investigations, surveys, studies, reports, and supporting documentation.
• Coordinates with Development and Sales when client authorization, site access, information, or decisions are required.
• Ensures external engineers receive complete and accurate information necessary to begin their work.
• Tracks outstanding due diligence items through completion and communicates potential schedule impacts.
• Verifies that required due diligence information has been incorporated into the external engineering design.
• Depending on the project, due diligence may include:

• Topographic and boundary surveys
• Utility locating and existing-conditions verification
• Geotechnical investigations and reports
• Civil/site surveys
• Drainage and grading information
• Environmental investigations or studies
• Existing electrical infrastructure information
• Utility service and interconnection information
• Existing structural information
• Site access and constructability evaluations
• Title, easement, and property information
• AHJ and permitting requirements
• Fire department requirements
• Utility requirements
• Client-specific design standards
• Equipment information and manufacturer requirements
• Other project-specific investigations required to complete engineering
• The Preconstruction Project Manager is not necessarily responsible for personally performing these studies but is accountable for identifying what is required, coordinating the appropriate parties, tracking completion, and ensuring the information is available when needed by the engineering team.

Preconstruction Meetings & Project Management

• Leads recurring preconstruction meetings with Development, Sales, external Engineering, Operations, and other project stakeholders.
• Establishes meeting agendas based on current project priorities and upcoming milestones.
• Maintains action-item logs with clearly identified owners and due dates.
• Drives action items and project decisions to completion.
• Develops and maintains the overall preconstruction schedule, including due diligence, engineering, design reviews, permitting, and turnover milestones.
• Identifies and escalates issues that could affect project cost, schedule, constructability, permitting, or client commitments.
• Coordinates multiple projects simultaneously while maintaining established schedules.
• Maintains project decision logs and documentation of significant assumptions, approvals, scope changes, and outstanding issues.
• Monitors preconstruction activities against established project budgets and identifies potential cost impacts for review with appropriate stakeholders.

Development, Sales & Client Coordination

• Coordinates closely with Development to understand the basis of design established during the 30% design phase.
• Works with Development to resolve gaps or outstanding items identified during turnover.
• Communicates proposed design or scope changes that could affect project cost, schedule, performance, or client expectations.
• Coordinates with Development and Sales when engineering changes require evaluation of project pricing.
• Participates in client preconstruction and design meetings as appropriate.
• Coordinates client information, approvals, site access, and decisions required to maintain the preconstruction schedule.
• Ensures significant changes from the approved basis of design are appropriately evaluated, documented, communicated, and approved by the appropriate stakeholders.

External Engineering/Architect Management

• Coordinates client information, approvals, site access, and decisions required to maintain the preconstruction schedule.
• Determines when sufficient due diligence has been completed to release the project, or individual engineering disciplines, into external engineering.
• Serves as the primary point of contact for external engineering firms.
• Provides external engineers with the internal 30% design, completed due diligence, design criteria, project requirements, schedules, and required deliverables.
• Monitors external engineering progress and holds consultants accountable for schedule and deliverable requirements.
• Coordinates responses to engineering questions and Requests for Information (RFIs).
• Facilitates internal design reviews at established engineering milestones.
• Coordinates review comments and ensures they are incorporated into subsequent drawing packages.
• Tracks engineering scope changes and additional-service requests.
• Monitors consultant performance, including quality, responsiveness, coordination, and schedule adherence.

Design, Constructability & Safety Coordination

• Facilitates design reviews with Development, Engineering, and Operations.
• Ensures detailed engineering maintains the design intent established during Development.
• Engages Operations during preconstruction to incorporate field experience and constructability considerations.
• Identifies opportunities to reduce construction cost, simplify installation, improve schedule, and reduce project risk.
• Coordinates resolution of conflicts between engineering disciplines.
• Verifies major equipment, equipment locations, electrical routing, structural requirements, site access, clearances, and installation requirements are properly incorporated.
• Ensures significant changes from the 30% design are identified, documented, and communicated.
• Engages Safety, as appropriate, during design and constructability reviews to identify project-specific safety considerations.
• Identifies design conditions that could create construction, installation, access, maintenance, or operational safety concerns and coordinates resolution with the appropriate stakeholders.

Permitting & Agency Coordination

• Manages advancement of the project to a permit-ready design package.
• Identifies permitting requirements and required engineering deliverables.
• Coordinates with architects, external engineers, permitting consultants, AHJs, utilities, fire departments, and other agencies as required.
• Ensures required drawings, calculations, studies, specifications, reports, and supporting documents are completed.
• Coordinates permit submissions as required.
• Tracks permit reviews, comments, resubmissions, and approvals.
• Coordinates responses to plan-review comments with the appropriate engineering disciplines.
• Maintains visibility of permitting status and communicates potential impacts to the project schedule.

Cost, Procurement & Change Management

• Monitors preconstruction and external engineering costs against established project budgets.
• Reviews consultant scope changes and additional-service requests for potential cost and schedule impacts.
• Identifies design decisions and changes that may affect project pricing, construction cost, schedule, performance, or client commitments.
• Coordinates with Development, Sales, Engineering, Procurement, and Operations to evaluate significant cost, scope, and schedule impacts.
• Identifies major and long-lead equipment that may affect engineering, procurement, or construction schedules.
• Coordinates equipment information, manufacturer requirements, submittals, and procurement constraints with appropriate project stakeholders.
• Ensures engineering incorporates approved equipment selections and associated installation requirements.
• Ensures material changes from the approved basis of design are documented and evaluated for scope, cost, schedule, performance, constructability, and client impact.
• Coordinates appropriate review and approval of significant changes before implementation.

Project Documentation & Document Control

• Maintains organized and current preconstruction project documentation throughout the project lifecycle.
• Ensures current drawings, specifications, engineering deliverables, due diligence reports, permits, approvals, equipment information, and other key project documents are maintained and accessible to appropriate project stakeholders.
• Maintains documentation of significant project decisions, design changes, assumptions, approvals, and outstanding items.
• Coordinates document distribution to help ensure project stakeholders are working from current and approved information.
• Ensures documentation required for turnover to Operations is complete and organized.

Operations Coordination & Turnover

• Engages Operations throughout the preconstruction process rather than waiting until engineering is complete.
• Coordinates constructability reviews at appropriate design milestones.
• Ensures projects have reached the required level of design completion before formal turnover.
• Leads the Preconstruction-to-Operations turnover meeting.
• Provides Operations with construction documents, specifications, calculations, equipment information, permit status, due diligence documentation, and relevant project information.
• Clearly identifies remaining risks, assumptions, open items, permitting conditions, procurement constraints, and outstanding responsibilities.
• Supports Operations during the transition into construction and assist with engineering-related questions when necessary.
• Captures lessons learned from Operations and incorporate them into future Development and Preconstruction processes.

Measures of Success

Success in this role will be measured by the ability to consistently advance projects from approximately 30% design through construction-ready design and turnover to Operations while maintaining alignment with project scope, budget, schedule, constructability, safety, and client commitments.

Key measures may include:

• Achievement of established engineering and preconstruction milestones
• Timely completion of required due diligence
• Quality and completeness of design packages at turnover
• Timeliness of permitting submissions and resolution of agency comments
• Identification and resolution of design, constructability, and project risks before construction
• Management of external engineering schedules, quality, and costs
• Effective management of design changes and associated cost and schedule impacts
• Identification and management of long-lead equipment and procurement constraints
• Minimization of avoidable design changes, RFIs, and rework during construction
• Effectiveness and completeness of project turnover to Operations
• Effective stakeholder communication, coordination, and accountability

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in Construction Management, Engineering, Architecture, Business, or a related field preferred; equivalent relevant experience may be considered.
• Five or more years of experience in preconstruction, project management, engineering coordination, construction management, or a related field preferred.
• Experience managing projects through design development, detailed engineering, permitting, and construction turnover preferred.
• Experience coordinating architects, engineering consultants, contractors, utilities, permitting authorities, and other external stakeholders preferred.
• Experience in energy services, design-build construction, renewable energy, mechanical/electrical systems, infrastructure, or a related industry preferred.
• Demonstrated ability to manage multiple projects, schedules, priorities, and stakeholders simultaneously.

Knowledge, Skills, and Abilities

• Knowledge of Veregy’s services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Computer software proficiency including Microsoft Project, Viewpoint, RS Means, Trimble Estimating and / or other job-related hardware and software applications that may be required.
• Working knowledge of design development, engineering, permitting, procurement, and construction processes.
• Ability to review design documents and identify gaps, risks, dependencies, and constructability concerns.
• Ability to understand and coordinate multiple engineering disciplines.
• Strong project management, planning, organization, and prioritization skills.
• Strong problem-solving and decision-making skills.
• Ability to drive accountability and resolution across teams without direct authority over all project participants.
• Ability to effectively manage architects, engineers, consultants, and other external partners.
• Ability to identify and communicate potential cost, schedule, scope, safety, and client impacts.
• Ability to work independently and efficiently manage time / workload.
• Ability to read, analyze, and interpret financial reports, business, professional, and technical documents.
• Ability to effectively respond to common inquiries or complaints from customers and staff.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to write presentations, articles, routine reports, proposals, and correspondence.
• Ability to calculate figures and amounts such as discounts and percentages.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
• Ability to prioritize tasks and tactfully negotiate priority with end users.
• Ability to work under deadline pressure and extra hours if needed.

Certificates, Licenses, Registrations

• Valid driver's license required.

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law.