Project Manager - Aviation Capital Projects

ITnova is seeking experienced a Project Manager - Aviation Capital Projects to support the Port Authority of New York and New Jersey’s Aviation Department and its Core Capital Team. The Project Managers will support capital and operating projects across Port Authority airports, overseeing project planning, design, procurement, construction, implementation, and close-out.

Responsibilities include managing project scope, schedules, budgets, risks, deliverables, and stakeholder coordination to ensure projects meet established objectives. The selected individuals will work as an extension of the Port Authority’s internal team, collaborating with engineers, consultants, contractors, and other stakeholders to support successful project delivery.

Key Responsibilities

• Manage and coordinate assigned aviation projects, programs, and workstreams throughout the project life cycle, from initiation and planning through implementation, commissioning, turnover, and close-out.

• Develop and maintain project scopes, objectives, requirements, schedules, budgets, milestones, deliverables, and implementation plans.

• Monitor project progress, costs, schedules, risks, issues, and performance; identify potential delays or variances and coordinate corrective actions.

• Support the preparation and review of requests for proposals (RFPs), scopes of work, technical requirements, procurement packages, work orders, and related project documentation.

• Coordinate with engineering, design, construction, operations, maintenance, technology, finance, procurement, airport management, and other internal stakeholders.

• Manage communications and coordination with consultants, contractors, airlines, tenants, utilities, government agencies, and other external parties.

• Review project schedules, dependencies, critical milestones, and recovery plans to support timely project delivery.

• Monitor consultant and contractor performance and deliverables to ensure compliance with project requirements, schedules, budgets, and contractual obligations.

• Track project risks, issues, action items, decisions, approvals, and interdependencies; support the development and implementation of mitigation plans.

• Prepare and maintain project plans, status reports, meeting minutes, dashboards, KPI reports, executive summaries, presentations, and other management documentation.

• Coordinate project meetings, document decisions and action items, and follow up with responsible parties to ensure timely completion.

• Support project budget tracking, cost forecasting, commitments, contract administration, and financial and administrative reconciliation.

• Coordinate project documentation, approvals, permits, agreements, and other requirements necessary to advance assigned projects.

• Support quality assurance, quality control, implementation reviews, lessons learned, and the transition of completed projects to operations and maintenance teams.

• Collaborate with other Project Managers and Port Authority staff to coordinate resources, share information, and maintain consistency across projects and programs.

• Perform other project management and coordination duties as assigned.

Required Qualifications

• Bachelor’s degree in Engineering or Architecture from an accredited college or university.

• Minimum of five (5) years of project management experience managing complex, concurrent infrastructure capital and/or operating projects.

• Demonstrated experience supporting project planning, design, construction procurement, construction management or administration, and successful asset turnover.

• Experience managing project scope, schedules, budgets, deliverables, risks, and stakeholder coordination.

• Strong written and verbal communication, organizational, analytical, and problem-solving skills.

• Ability to prepare project status reports, schedules, presentations, meeting documentation, and other project management deliverables.

• Valid driver’s license.

• Ability to travel to one or more Port Authority airports as directed.

• Ability to successfully complete required background checks and obtain airport identification and access to secured areas.

• Ability to work in a hybrid arrangement, with remote work limited to one day per week.

• Flexibility to work occasional extended hours and respond to project-related emergencies when necessary.

Preferred Qualifications

• Experience managing capital projects at airports or other complex transportation facilities.

• Experience working with public agencies, large infrastructure programs, or owner-side project management teams.

• Familiarity with construction contracts, Design-Build delivery, procurement processes, permits, access agreements, and contractor administration.

• Experience with project controls, schedule analysis, critical-path monitoring, cost forecasting, and schedule recovery planning.

• Proficiency with Microsoft Project, Primavera P6, Microsoft Excel, PowerPoint, Visio, or similar project management and reporting tools.

• Experience developing and tracking key performance indicators (KPIs), project dashboards, and executive-level reports.

• Specialized experience in one or more areas, such as facility planning, technology and innovation, sustainability, data analytics, customer experience, asset management, safety, or project controls.

This position is contingent upon contract award.

On-site four days a week on-site/one day a week remote | Full-time (Mon – Fri, 9:00 am – 5:00 pm EST)

Must be a U.S. citizen or a current lawful permanent resident (Green Card holder)

Benefits: 

• Medical, Dental, and Vision coverage

• Short Term Disability, AD&D and Life insurance

• 401(k) Program

• Paid Time Off

• 11 Paid Holidays

• Employee Assistance Program

ITnova is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.