T32 Research Administrator (Business Data Analyst 2)

Department Overview

OHSU University Shared Resources (USR) Cores, or Scientific Service Centers are Advanced Technology Centers dedicated to meeting scientists' research needs. Cores help investigators reach their scientific goals through access to state-of-the-art technology and consultation with top-level scientific expertise. While the cores' primary mission is to serve the OHSU campus investigators, most cores welcome users from outside of OHSU, both academic and commercial.

The USR program assists cores in maintaining optimal scientific and financial operations to benefit the OHSU investigators and research. This position supports the University Shared Resource Program (USR).

The responsibilities include gathering, compiling, analyzing and providing qualitative and quantitative data and presenting the information for use in business planning and administrative decision making. This position will also develop and maintain tools to track USR Core critical functions that may include capital needs, equipment maintenance contracts and equipment inventories. This role will also administer the annual USR Core User Survey.

This role will be the point of contact for the iLab system, the web-based management platform used by OHSU to streamline core facility scheduling, service requests, billing, and usage tracking.

This role will also support the IT needs of the USR program which could include various systems/applications such as PowerBI, SharePoint, SmartSheet, and individual website development & updates. Most of the functions of this position are conducted independently, with little day-to-day oversight.

Function/Duties of Position

Data Analysis & Report Generation

• Gather and compile data from a variety of sources (iLab, OGA, Data Warehouse, BI Marketplace, etc.).

• Analyze data to determine trends, errors and/or anomalies.

• Uses computer report generator language software packages or writes routine programs to retrieve, edit, and tabulate data from various databases and files.

• Organizes and analyzes data in printouts, tables, graphs, and charts.

• Provides guidance to USR Leadership and Core Directors in the use of analytical reporting tools and understanding of the data.

• Continuously reviewing tools and systems available at OHSU to ensure consistent, efficient and effective data reporting.

• Develop and strengthen OHSU Core data metric reporting to demonstrate the positive impact to the Research community and beyond.

Develop and maintain tools/systems for data reporting and integrity

• Develop, implement, maintain and troubleshoot data tracking tools to manage critical USR Core critical business functions.

• Manage/oversee the iLab system at OHSU.

• Support the various IT needs of the USR program and USR Core Facilities.

• Oversee the annual USR Core User Survey process.

• Act as liaison between core directors and ITG.

Ensure iLab usage and billing data integrity and process IBS billing data files

• Review, analyze and process IBS monthly charges in Oracle with iLab data.

• Process monthly external invoices with data from iLab into OHSU Accounts Receivable application.

• Review monthly reports to ensure accuracy and resolve any errors as needed.

Other Duties as Assigned

• Represent the USR as appropriate at regional and national meetings such as ABRF.

• Provide Operational and Administrative support to OHSU Chief Research Office as needed.

Required Qualifications

• Bachelors degree in a business field and one year of experience that included analytical, database, spreadsheet and/or financial experience, technical writing, quantitative analysis or use of statistical principles; OR

• Associates degree in a business field plus three years of experience that included analytical, database, spreadsheet and/or financial experience, technical writing, quantitative analysis or use of statistical principles; OR

• Five years of experience that included analytical, database, spreadsheet and/or financial experience, technical writing, quantitative analysis or use of statistical principles; OR

• An equivalent combination of education, training and/or experience.

Skills and Abilities

• Must have expert knowledge of and demonstrated success in system analysis concepts and tools.

• Knowledge of laboratory and research systems.

• Knowledge of quality assurance processes and ability to develop and execute test scenarios, test cases, and test scripts for software fixes, patches, and enhancements.

• Knowledge of operating systems and wireless networks.

• Must have excellent communication, analytical, and organizational skills: both written and verbal.

• Ability to work both independently and part of a team while being collaborative in resolving problems.

• Must have demonstrated excellent customer service skills both on the phone and in person.

Additional Details

Hours to be determined with supervisor and in support of programmatic needs. Generally, standard office hours will apply, Monday-Friday, 8am-5pm.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.

• $50K of term life insurance provided at no cost to the employee.

• Two separate above market pension plans to choose from.

• Vacation - up to 200 hours per year dependent on length of service.

• Sick Leave - up to 96 hours per year.

• 9 paid holidays per year.

• Substantial Tri-Met and C-Tran discounts.

• Employee Assistance Program.

• Childcare service discounts.

• Tuition reimbursement.

• Employee discounts to local and national businesses.

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu