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Intern, QA & Regulatory

Gener8, LLC San Jose, California, United States · $36K–$45K/yr

Hospitals and Health Care · 2-10 employees

4 h ago
qa Junior (0-2 yrs) Internship United States
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About the role

The intern will assist with the physical preparation, scanning, and digital indexing of records to maintain organized electronic systems. They are also responsible for performing quality assurance checks on scanned images and maintaining office scanning hardware.

What they look for

Document Preparation Scanning Digitization Records Management Quality Control Metadata Entry Indexing Data Entry Office Administration Hardware Maintenance Troubleshooting Information Governance

Requirements

This is an entry-level role suitable for students or individuals seeking experience in office administration, archives, or information governance. Candidates should be comfortable with physical document handling and basic office technology.

Full description

Job Summary

The Scanning/Digitization Intern assists the administrative or records management team in digitizing paper files, maintaining digital organization systems, and ensuring quality control for electronic records. This entry-level role suits students or individuals seeking experience in office administration, archives, or information governance.

Key Responsibilities

  • Document Preparation: Sort physical files, remove staples and paper clips, and organize documents into batches before scanning.
  • Scanning & Digitizing: Operate high-volume production scanners and imaging software to convert hard copies into digital files.
  • Indexing & Metadata Entry: Label digital files using standard file-naming conventions, enter metadata, and sort documents into centralized electronic folders.
  • Quality Assurance: Review scanned images for clarity, legibility, and completeness, re-scanning pages as needed.
  • Equipment Maintenance: Perform basic cleaning and routine troubleshooting on office scanners and imaging hardware.
  • Records Retention: Assist with secure file disposal, shredding preparation, or archiving according to company retention policies.

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