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MAINI LLC

Project Manager (Mechanical/HVAC)

MAINI LLC New York, New York, United States

IT Services and IT Consulting · 11-50 employees

Yesterday
project-manager Senior (5-10 yrs) Full-time United States
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About the role

The Project Manager will oversee commercial and residential mechanical/HVAC projects from inception to completion, managing schedules, budgets, and subcontractors. They are responsible for project documentation, procurement, site coordination, and ensuring compliance with safety and quality standards.

What they look for

Mechanical Project Management HVAC Construction Project Scheduling Budget Management Subcontractor Management RFI Management RFP Management Change Order Management Shop Drawings Construction Safety Field Verification Vendor Negotiation Microsoft Excel Microsoft Outlook Procore Bluebeam

Requirements

Candidates must have a minimum of 5 years of mechanical project management experience with a strong background in HVAC construction. Proficiency in project management software and relevant certifications like OSHA 30 or SST are required.

Benefits

Medical Insurance Dental Insurance Vision Insurance Paid Time Off Paid Holidays 401(k) Retirement Plan

Full description

Title: Project Manager (Mechanical/HVAC) Location: Staten Island, NY Employment Type: Direct Hire / Full-Time Work mode: Hybrid (20% Onsite / 80% Remote) Benefits• Medical Insurance

  • Dental Insurance
  • Vision Insurance
  • Paid Time Off (PTO)
  • Paid Holidays
  • 401(k) Retirement Plan
  • Additional Company-Sponsored Benefits

Job Summary We are seeking an experienced Project Manager with a strong Mechanical/HVAC construction background to oversee commercial and residential projects from inception through completion. The ideal candidate will be responsible for managing project schedules, budgets, subcontractors, field crews, procurement activities, and project documentation while ensuring projects are completed safely, on time, within budget, and in accordance with quality standards. This role requires a hands-on leader who can effectively coordinate internal teams, subcontractors, vendors, engineers, and clients while maintaining exceptional customer satisfaction throughout the project lifecycle.

Primary Responsibilities• Manage RFIs (Requests for Information), RFPs (Requests for Proposal), CORs (Change Order Requests), submittals, and all project documentation.

  • Oversee multiple installation crews and subcontractors simultaneously.
  • Attend project meetings and ensure project milestones and schedules are achieved.
  • Develop, maintain, and update project schedules.
  • Coordinate and maintain communication with clients, subcontractors, suppliers, and project stakeholders.
  • Negotiate subcontractor and vendor contracts.
  • Procure, review, and submit shop drawings and equipment submittals for engineering approval.
  • Release, track, and manage equipment orders through installation.
  • Schedule site deliveries, shutdowns, inspections, and coordination activities.
  • Conduct site walk-throughs and field verification to ensure quality, productivity, and compliance.
  • Monitor installation progress and address project challenges proactively.
  • Prepare, price, negotiate, and submit change orders.
  • Develop Operation & Maintenance (O&M) manuals.
  • Prepare project closeout documentation and turnover packages.
  • Perform field surveys and prepare project proposals as required.
  • Maintain accurate email correspondence and project records.
  • Ensure projects remain within budget while meeting all contractual requirements.
  • Promote job-site safety and regulatory compliance.

Required Qualifications• Minimum 5 years of Mechanical Project Management experience.

  • Strong HVAC construction project management experience.
  • Experience managing commercial and/or residential mechanical projects.
  • Proven track record of delivering projects on time and within budget.
  • Experience managing field personnel, subcontractors, vendors, and project stakeholders.
  • Strong understanding of: • HVAC systems
  • Mechanical construction
  • RFIs
  • RFPs
  • CORs
  • Submittals
  • Change Orders
  • Shop Drawings
  • Project Scheduling
  • Ability to manage multiple projects simultaneously.
  • Strong analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Strong organizational and leadership abilities.
  • OSHA 30 and/or SST Certification.
  • Proficiency with: • Microsoft Excel
  • Microsoft Outlook
  • Microsoft 365

Preferred Qualifications• Experience with: • Procore

  • Bluebeam
  • PlanGrid
  • Textura
  • Construction Management certifications.
  • Mechanical contractor background.
  • Experience managing large-scale HVAC installation projects.
  • Knowledge of construction estimating and proposal preparation.

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