Project Manager II, CBMI

POSITION PURPOSE:

The Project Manager II works within the Center for Biomedical Informatics to manage projects funded by clients or granting agencies. The Project Manager II is also responsible for managing the client or agency relationship and ensuring their satisfaction with the project

This position is a hybrid position with at least (1) day of onsite activity based on business needs.

Although this teams opening is designed for a Project Manager candidate, applicants with more or less research experience maybe considered for alternative roles.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

JOB KNOWLEDGE

Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.

Related expectations may include:

• Is familiar with advanced concepts, practices, and procedures in:

• Application and systems support

• Project Management best

• Computer operating systems

• General business operations particularly in healthcare industry

• Use of medical informatics to the industry

• Needs analysis

• Process analysis and management

• Project management

• Software development methodologies

• Strategic management

• Team member development

• Database structures

• Software programming

• Network administration principals

• Web application design

• Data privacy practices and laws

PRIMARY ROLE/ ESSENTIAL DUTIES

• Tracks bugs, errors, enhancements, and corrections

• Manages client relationships and client satisfaction

• Represents PI’s/staff management in meetings and makes decisions on project issues in coordination with project principals.

• Monitors and manages requirements scope in coordination with project principals and clients

• Assists project investigators and/or clients in starting up and carrying out research projects

• Maintains written records to ensure accuracy in carrying out protocols

• Prepares documentation/information to order equipment and supplies as needs arise

• Meets and manages all responsibilities in a timely manner

• Conducts meetings, including organizing and leading meetings, producing agendas, writing and distributing minutes, and maintaining written records for all

• Responds to external queries about projects from interested third parties

• Works directly with clients or granting agencies to manage the technology or other project components

• Designs, plans, coordinates, and manages the work of team members

• Provides technical support to team members

• Manages large-scale grant projects, sometimes multiple

SCOPE AND IMPACT

• Assists project principals in identification and resolution of issues related to security and privacy regulations such as HIPAA.

• Interacts with the administration to ensure compliance for all university/federal/Institute regulations, coordinating related education and certification opportunities

• Gathers and analyzes business requirements

• Works with project principals in making decisions on project issues

• Makes high-level implementation/operational decisions on projects

• Works with the grant coordinator to prepare and monitor budgets and create budget reports to ensure goals are achieved.

• Seeks feedback from others as necessary to ensure decisions do not conflict with business needs

• Writes technology user guides, training materials, and other descriptive works

• Designs, develops, and coordinates the implementation of project work plans and timelines

• Designs, develops, and implements test plans for technology

• Uses creative thinking to determine goals and develop and improve processes

• Prepares and maintains IRB submissions and acts as a point of contact for IRB information and guidance for investigators and other staff as applicable

• Prepares and presents progress reports to clients, granting agencies, or other persons

• Assists in writing grant applications

• Prepares research proposals, presentations, abstracts, lectures, posters, and manuscripts

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in a related field or equivalent experience

• Master’s degree and/or advanced information technology certifications are preferred

• Five years of related project management/project coordination experience is required to include at least 3 years of direct project management experience.

• PMP or related project management certification preferred

LANGUAGE SKILLS

• Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public

• Ability to write reports and operational correspondence

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

• Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs

• This position requires the ability to sit and/or stand for extended periods of time

• This position requires the manual dexterity to operate a keyboard and pointing device

• This position requires the ability to travel around campus or to outside meetings as necessary

• This position requires the ability to perform focused work with close attention to detail

• This position requires excellent speaking, writing, and listening skills

• This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This work takes place in both an office environment and hospital environment for meetings, interactions with subjects, and training purposes

• This work is fast-paced and deadline-oriented and requires a flexible work schedule

• Use of a computer, business office equipment, and other machinery is necessary

• This position requires working as a team member and also independently

• This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence

BENEFITS OF WORKING HERE

• Work with a variety of diverse professionals in the healthcare industry

• Free parking

• Paid holidays, vacation, and sick time

• Group Life and Voluntary Term Life insurance

• Long-term and Short-term Disability plans

• Employee Assistance Program (EAP)

• Flexible Spending Account (FSA)

• 403b Retirement Plan with gracious employer contributions

• Fitness program

• Pet insurance

• Qualified employer for loan forgiveness

Please note sponsorship and/or relocation are not available for this position.

REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION