QA Analyst (Health Services)

Job Code 288H

Department Name Health Fund Admin

Reports To

FLSA Status Exempt

Union Code N/A

Management No

About Us:

Building Services 32BJ Benefit Funds (“the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 185,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues.

The Funds oversees and manages $11 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people.

32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, QlikView, and more.

Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A

Job Summary:

The 32BJ Health Fund is a multiemployer labor management fund that provides health benefits to members of SEIU Local 32BJ and their dependents. The Fund is self-insured and responsible for efficiently managing its resources as it provides comprehensive coverage for approximately 200,000 people across multiple states and Washington, DC. The Fund offers benefits for medical, hospital, prescription drug, vision, dental, short- and long-term disability, and life insurance. The Health Fund is one of five benefit funds administered by the 32BJ Benefit Funds.

To ensure that it can deliver cost-effective, high-quality care, the Fund has embraced value-based plan design and innovative purchasing strategies that encourage participants to use healthcare models and programs that provide primary care and other cost-effective benefits, including the 32BJ Maternity Program and the 32BJ Health Fund Centers of Excellence for Joint Replacement and Weight Loss (Bariatric) Surgery. The Fund operationalizes this strategy by actively managing its plans and provider networks and by investing in forward-looking policies that lower healthcare costs while maintaining quality of care.

The 32BJ Health Fund seeks a Quality Assurance (QA) Analyst to provide technical assessments of member calls and notations in our corporate systems made by Health Services staff, including but not limited to the Patient Advocates (PA) and the Patient Coordinator. Reporting to the Supervisor, Health Services Quality Assurance, the QA Analyst will perform concurrent monitoring and assessment of phone calls, perform quality control on notes, and produce reports on audits, noting trends and making recommendations for improvement/change. Additionally, the QA Analyst will identify workflow deficiencies and report them to the Health Services Management Team, conduct telephonic member surveys on program participation, as well as perform other duties and work for special projects as assigned by management.

Essential Duties and Responsibilities:

• As the Health Fund team is evolving, so is the role of the Quality Assurance (QA) Analyst. The responsibilities of this position include, but are not limited to:• Perform concurrent monitoring/assessment and scoring of phone calls between 32BJ members and PA’s to determine the accuracy of the PA’s response, professionalism, timeliness, telephone presentation skills, and the level of responsiveness provided by the PA towards the member.
• Perform quality control on the timelessness and accuracy of the PA’s documentation in Microsoft Dynamics, vendor systems, and internal systems to ensure corporate standards were observed and that the notes coordinate with what occurred during the member call.
• Analyze quality review results, performance metrics, and operational data to identify trends, recurring issues, root causes, and opportunities for process improvement.
• Identify deficiencies, investigate and determine the reasons for errors, develop recommendations, and produce reports on findings for review with management.
• Identify training needs for PA and advise management of what to address with individual PA’s.
• Provide feedback to management of any trends and prevalent processing errors that indicate a system problem.
• Identify exceptional PA’s performance and recommend employee recognition when appropriate.
• Assist in the development, maintenance, and enhancement of quality standards, audit tools, scorecards, procedures, and performance measurement methodologies.
• Conduct telephonic surveys on Health Fund programs in a timely manner:
• Support departmental audits, compliance reviews, and special projects focused on improving operational efficiency, quality outcomes, and the member experience.
• Perform other duties as requested by Management.

Qualifications (Competencies):

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.• 3+ years of experience in call center operations, healthcare operations, health services, or a related field.
• Expert knowledge of internal corporate systems (Dynamics, Cisco, V3, etc.), the benefits offered by the Fund, and Health Services standard operating procedures.
• Prior knowledge conducting call audits, quality reviews, and performance evaluations preferred.
• Strong experience in member call and note taking requirements.
• Demonstrates attention to detail, quality, and consistency.
• Outstanding written, oral communication, and interpersonal skills.
• Must be able to maintain the highest level of confidentiality and high credibility when assessing customer care protocols.
• Embraces the mission, purpose, and vision of the 32BJ Health Fund• Mission: To improve the lives of hard-working people by providing sustained access to affordable, high-quality healthcare
• Purpose: To maximize the value of our healthcare dollars so that members and employers have the flexibility to allocate resources to other critical needs
• Vision: To create a more just society by making access to quality health services easy and affordable

Soft Skills (Interpersonal Skills):

• Able to work both independently and collaboratively within a team-oriented environment while maintaining independent judgement.

• Must possess superior ability to provide constructive support and promote positive morale.

• Strong organizational and time management skills with the ability to manage multiple priorities.

• Ability to remain objective, fair, and consistent when conducting quality reviews and evaluations.

• Demonstrate a continuous and proactive mindset.

Education:

Associate degree or equivalent work experience in the healthcare industry preferred.

Language Skills:

Speak, read, write, and understand English & Spanish required.

Reasoning Ability:

High

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling
• Over 2/3 of the time: Talking or Hearing
• 100% of the time: Using Hands

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• 1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.