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Nordic Health Group

Executive Assistant & Project Manager – Clinical & Operational Excellence

Nordic Health Group Amsterdam, Missouri, United States

Hospitals and Health Care · 51-200 employees

Nov 04
project-manager Senior (5-10 yrs) Full-time United States
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About the role

The role involves managing a portfolio of strategic clinical and operational initiatives while providing high-level executive support to the Group Director. Responsibilities include maintaining project dashboards, managing calendars, and ensuring the successful implementation of procedural updates across multiple European markets.

What they look for

Project Management Executive Support Operational Excellence Clinical Workflow Management Stakeholder Management SharePoint Outlook Excel AI Literacy Process Improvement Compliance Management Strategic Planning Data Reporting Time Management Communication

Requirements

Candidates must have 3–6 years of experience as an Executive Assistant or Project Coordinator within a fast-paced healthcare or multi-site organization. Proficiency in Microsoft Office tools, strong AI literacy, and excellent organizational skills are required.

Full description

About Nordic Health Group

Nordic Health Group is Europe's largest network of dedicated vein clinics, with 60+ clinics across Scandinavia, the Netherlands and the UK. Our mission is to provide accessible, high-quality and medically sound vein care in a modern outpatient setting. With strong clinical foundations and a network that keeps growing, we are bringing modern vein care to more patients across all five markets.

About the role

We are now looking for an experienced Executive Assistant & Project Manager to support our Group Director for Clinical & Operational Excellence in building our operational platform and clinical workflows across five markets, so that we deliver the highest-quality care to our patients. You will combine high-level executive support with hands-on management of the Director's project portfolio.

What you will do

  • Run the Director's portfolio of five strategic initiatives across clinical and operational domains, break them into milestones and deliverables, and track progress weekly and report monthly
  • Manage projects independently to keep the Director out of day-to-day detail, resolve complexity proactively and escalate strategic decisions
  • Maintain a current one-page project dashboard at all times
  • Manage the Director's inbox, calendar and travel, prepare materials and agendas, and be the first point of contact for internal and external stakeholders
  • Maintain SharePoint documentation and governance processes
  • Support the implementation of procedural updates across all NHG locations and our Academy, and make sure approved SOP changes are swiftly adopted
  • Keep an up-to-date overview of clinical resources, learning pathways and annual compliance calendars, follow up on deadlines and escalate anything outside the norm

What you bring

  • 3–6 years as an Executive Assistant, Project Coordinator or equivalent in a fast-paced healthcare or multi-site organisation
  • Fluent English; knowledge of a Scandinavian language is a plus
  • Expert proficiency in Outlook, Excel, SharePoint and project management tools
  • Strong AI literacy and willingness to adopt AI-native tools for efficiency and automation
  • Excellent judgment, discretion and confidentiality when representing the Director
  • Structured, detail-oriented, proactive and diplomatic, comfortable protecting the Director's time by managing requests, flagging conflicting priorities and escalating decisions
  • The ability to break down complexity into simple, practical solutions that create value for our clinical staff and patients

What we offer

  • Close collaboration with a Group Director and the chance to shape how a growing European healthcare group operates
  • A role across five markets with real ownership of projects
  • A competitive package

How to apply

Apply directly via the job posting. For any questions, feel free to reach out to Andreas Persson at ap@nordichealthgroup.com

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